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A pre-bid meeting in connection with inviting e-tenders from eligible vendors / contractors for supply of fully covered container trucks / vehicles for transportation of Boxes containing Banknotes was held on January 25, 2021 at 15:30 hrs hours in Meeting Room, 1st floor, Main Office Building, RBI Hyderabad.
2. The following Bank’s officials and representatives of prospective bidders were present during the pre-bid meeting:
| Sr. No. |
Name and Designation of RBI Officials |
| 1 |
Shri K.S. Chakrawarthy, Deputy General Manager, Issue Department |
| 2 |
Shri K. Suresh Kumar, Assistant General Manager, Issue Department |
| 3 |
Shri Kalyan Chakravarthy, Treasurer, Cash Department |
| 4 |
Shri Vibhav Vyas, Manager, Issue Department |
| 5 |
Shri Vijay Ingale, Assistant Manager, Issue Department |
| 6 |
Ms. Renuka Balakrishnan, Assistant Manager, Issue Department |
| Sr. No. |
Prospective bidder firm name |
| 1 |
MKS Transport, Hyderabad |
| 2 |
Squad 7 Security & Allied Services |
| 3 |
G. Nagu Transport Contractors |
| 4 |
MGR Transport Contractors |
| 5 |
MSKGN Transport Contractors |
| 6 |
S & IB Services Private Limited |
| 7 |
Currency Movers, Nagpur |
| 8 |
Telangana State Road Transport Corporation (TSRTC) |
| 9 |
Dharmi Enterprises |
| 10 |
Sriram Venkanna Transport |
3. The queries raised in regard to captioned tender and the clarification are given below:
| Sr. No. |
Queries |
Clarification furnished by the Bank’s official |
| 1 |
Whether more than one contractor can quote the availability of the same vehicle in the tender document? |
It is clarified that the vehicles quoted by the contractors should be distinct. |
| 2 |
The tenderers sought the estimated number of remittances to be undertaken per month. |
The tenderers are advised to refer to Section II of the Tender Document.
It is further clarified that an average of 12 outstation trips covering 8500 KMs and 10 local trips (within 100 KMs) per month are expected to be undertaken in respect of remittance of banknotes.
However, the number of remittances per month may vary due to various factors.
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| 3 |
Whether any exemption / relaxation will be granted on Security Deposit and Earnest Money Deposit (EMD) if the firm is having MSME Registration? |
No relaxation shall be granted to any firm (including Micro and Small Enterprises) for submission of Security Deposit and Earnest Money Deposit (EMD). Any bid received without EMD shall be deemed as non bona-fide and shall be rejected. |
| 4 |
Is it necessary to furnish Solvency Certificate from the Commercial Bank stating the limit? |
In order to be eligible for the work, firm should furnish a Banker’s Certificate (or a Solvency Certificate) from a Scheduled Commercial bank as per the format given in the tender document for an amount of Rs. 20,00,000/- (Rupees Twenty Lakh only) |
It is clarified that though L1 bidder will be treated as the lowest bidder who has quoted least rate for transportation of note boxes by container trucks, the rates for van charges (Innova / Tata Hexa, Kia Carnival) for transportation of police escort party / RBI staff should be quoted reasonably in line with the market rates. Any exorbitant rate quotation will be subject to rejection. It is further reiterated that “The Bank does not bind itself to accept the lowest or any tender and reserves the right to accept or reject any or all the tenders either in whole or in part without assigning any reasons whatsoever.”
Note: This document shall form part of tender document. Scanned copy of this document, duly signed by the vendor, should be uploaded by the vendor along with the Part – I of the tender document.
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