Category: Tenders

Minutes of Pre-bid meeting Please refer the tender notice for the captioned RFP published on the Bank’s website www.rbi.org.in on December 11, 2020, inviting Request for proposal (RFP) from qualified and capable firms/ agencies/ companies to provide comprehensive consultancy services for the proposed work. 2. The following sections of the RFP has been revised and the modified provision are as under: Section Existing Provision Revised Provision 5.8.2 Modification of Contract In the event of any such modification/ alteration causing increase or decrease in the efforts/ man days or in the time required by the Consultant to perform any obligation under the contract, an equitable adjustment shall be made in the contract delivery period, as the case may be and the contract amended accordingly. However, this being a Fixed Price tender, contract price would not be amended / increased. In the event of any such modification/ alteration causing increase or decrease in the efforts / man days or in the time required by the Consultant to perform any obligation under the contract, an equitable adjustment shall be made in the contract delivery period, as the case may be and the contract amended accordingly. This being a Fixed Price tender, contract price would not be amended / increased except for the provisions contained under clause 5.19 (Management of changes / variations). 5.9 Consultancy Charges The Tenderer shall quote for comprehensive consultancy ……… Further, the consultation charges quoted shall remain fixed for the entire duration of the contract and shall not be revised due to any delay in completion of the project i.e. delay either by the consultant or by the vendor/s engaged or due to force majeure or any delay caused in completion of the project beyond the control of the Bank, etc. The tenderer may also note that the personnel for providing on-site support shall be deputed at the facility upon commencement / during stabilisation of the facility. The Tenderer shall quote for comprehensive consultancy ……. Further, the consultation charges quoted shall remain fixed for the entire duration of the contract and shall not be revised due to any delay in completion of the project i.e. delay either by the consultant or by the vendor/s engaged or due to force majeure or any delay caused in completion of the project beyond the control of the Bank, etc., except for the provisions contained under clause 5.19 (Management of changes / variations). The tenderer may also note that the personnel for providing on-site support shall be deputed at the facility upon commencement / during stabilisation of the facility. Para 4.15 Firm/ Fixed Price Prices quoted by the tenderer shall remain firm and fixed for comprehensive consultancy services and on-site support rendered as outlined in Scope of work irrespective of the tenure and not subject to any variation on any account. Prices quoted by the tenderer shall remain firm and fixed for comprehensive consultancy services and on-site support rendered as outlined in Scope of work irrespective of the tenure and not subject to any variation on any account, except for the provisions contained under clause 5.19 (Management of changes / variations). Annex II – Detailed Scope of Work – Part I (A) (f) Providing on-site maintenance support including co-ordination and integration of various systems and processes. The consultant would also be required to provide onsite support for ten (10) years extendable thereafter on mutual agreement. The provision stands deleted and is being covered under Part III – On-site Support of Annex II – Detailed Scope of Work. Part III – On-site Support The tenderer shall depute minimum…….. Providing on-site maintenance support including co-ordination and integration of various systems and processes. The consultant would also be required to provide onsite support for ten (10) years extendable thereafter on mutual agreement. The tenderer shall depute minimum….. Para 4.4 of Annex I – Projections on the capacity of the ABPC to store and process banknotes The proposed ABPC is expected to provide for storage and dispatch of fresh banknotes and storage and processing of soiled banknotes to/ from the identified CCs/ Bank branches covering the jurisdiction of the states being catered. The ABPC is expected to work in two shifts and serve the currency requirements of the identified regions. It is therefore imperative that the capacity planned at the ABPC is not only able to meet the ever increasing currency needs of the regions but also has some spare capacity to accommodate future currency needs. The Department has projected storage capacity requirements for ABPC at Jaipur, based on the above requirements as under: In million pieces Particulars 2024-25 2029-30 2034-35 2039-40 Soiled Notes (during the year) LDN* 2966 3889 6377 9881 Soiled Notes (during the year) HDN** 4752 7679 11913 17876 Total 7718 11568 18290 27757 Fresh Notes stock (daily Average) 1883 2950 4583 6853 *Lower Denomination Note (Rs. 50 & below) ** High Denomination Note (Rs. 100 & above) Note – The above estimates may vary by +/-10% The facility may be designed to store the daily average Fresh Note Stock requirement and hold a stock of about 15 days of Soiled Banknotes and provide commensurate processing and destruction capacities. The facility may be built to cater to the above projected capacity being operationalized in a phased manner, as may be decided by the Bank. The proposed ABPC will provide for storage and processing of soiled banknotes to/ from the identified CCs/ Bank branches covering the jurisdiction of the states being catered along with storage and dispatch of fresh banknotes for the states being catered. The capacity planned at the ABPC should not only meet the currency needs of the regions but also have some spare capacity to accommodate future currency needs. Broad estimates of banknotes to be handled by ABPC at Jaipur are as under: In million pieces Particulars 2024-25 2029-30 2034-35 2039-40 Estimates of Soiled Notes to be received during the year 5,846 8,762 13,853 21,023 Estimates of Fresh Notes to be received during the year from presses 8,444 13,634 21,417 32,323 Estimates of Fresh Notes to be sent during the year to CCs 7,177 11,588 18,203 27,473 Parameters Estimates Anticipated receipt of daily average number of soiled notes at ABPC. 25 mn soiled notes per day of remittance with an estimated total of 5846 mn in 2024-25 Anticipated receipt of daily average number of fresh notes at ABPC. 96 mn fresh notes per day of remittance with the total of 8444 mn in 2024-25 Anticipated despatch of daily average number of fresh notes to CCs. 41.2 mn new banknotes per day of remittance with the total of 7177 mn in 2024-25 Note – The estimates may vary by +/-10% The facility may be designed to store three months stock of fresh banknotes to be sent to CCs and hold a stock of about 15 days of Soiled Banknotes. The facility may cater to process 65% of soiled banknotes in online mode (CVPS) in two shifts and be supported by offline shredding for the same. The Shredding and Briquetting System should be designed to cater to process all soiled banknotes received during the year. The facility may be built to cater to the above projected capacity being operationalized in a phased manner, as may be decided by the Bank. Processing details and quantum will be discussed with the successful bidder. 3. The following provision has been appended in the RFP at Section IV: General Instructions to Tenderer (GIT) – Para 4.48 – “The consultant shall establish a registered/ Project Office within three months from the date of intimation of approval for the project report by the Bank. The consultant shall also provide the details of such office to the Bank within the above stipulated period. The project office, if applicable, shall be set up under the extant guidelines of the Reserve Bank of India read with provisions of Foreign Exchange Management Act, 1999.” 4. It is clarified that all other terms and conditions of the RFP shall remain unchanged. This shall also be part of the RFP document. Chief General Manager-in-Charge, Department of Currency Management, Central Office, Reserve Bank of India, Mumbai 400 001.

Sr. Name of the Official Name of the Department 1 Shri Sanjay Kumar, GM DCM, CO 2 Shri P.K. Gupta, GM Premises Dept, CO 3 Ms. Sumati Sharma, AGM DCM, CO 4 Ms. Neelafarjan M, AGM Premises Dept, CO 5 Shri Bhushan Laghate, AGM DCM, CO

Sr. Name of the Representatives Name of the Organization 1 Shri Kanti Bhanushali AGS India Ltd. 2 Shri Sachin Kumar Arup India P. Ltd. 3 Shri Jens Eberhardt CashInfraPro 4 Shri Yoshio Suzuki Toshiba 5 Shri Tarun Gupta Toshiba India 6 Shri Ian Crook iDAS Global Limited 7 Shri Mark Trevor Vaultex UK 8 Shri Jonathan Ward Secura Monde International 9 Shri Raf Goossens PEC Belgium 10 Shri Peter Ulrix PEC Belgium 11 Shri Steven Glude Productivity Systems International, Inc.

Sr. RFP clause No. Queries RBI’s response 1 4.34.4 How does RBI define the term: “trades”?
Are the necessary trades/ tasks of SMEP (structural, mechanical, electrical and public health) included in the Architectural Services?

Remark: We expect that trades are defined by RBI in Form B, C and F in categories: (1) Architectural Services including SMEP, (2) Warehouse Management System, (3) Automated Storage and Retrieval System, (4) Material Handling System, (5) Robotic System.

In this regard, we outline that especially architectural services and SMEP is a must for the Project and should be outlined and evaluated explicitly. Alternatively, we recommend defining SMEP as an extra trade/ sixth trade for the Project.

Yes, the necessary trades/ tasks of SMEP (structural, mechanical, electrical and public health) is included in the Comprehensive Architectural Services

As above

As above

2 4.44.7 Please confirm whether Cl 4.44.7 (ii) refers to only 5% payment in respect to Milestone XI due to the consultant at completion of stabilization period. Yes 3 5.8.1 & 5.8.2 To cover the additional resources employed by the consultant, fair and reasonable additional payments shall be made to the consultant in case of changes to the consultant’s commission leading to additional work either in case of change in law or for reasons other than any default of the consultant. Management of changes has been addressed at para 5.19 (Management of changes/ variations) of the RFP. 4 5.11 We request to please remove the provision of Security Deposit as the consultant would be providing a Performance Bank Guarantee. The provision of security deposit stands/ cannot be removed. 5 5.21.1 We’d like to discuss and agree the Intellectual Property Rights provisions in the contract. Our preferred clause is as below:

The Consultant grants to the Client an irrevocable royalty free non-exclusive licence to use the Intellectual Property in the Deliverables for the purposes of completing the Project.
The Consultant shall have a non-exclusive irrevocable royalty free licence to use any data or information supplied to it in connection with the Services (excluding personal data as defined under applicable data privacy legislation) for the purpose of improving its internal processes and project delivery.

Cannot be considered. 6 Limitation of liability

As advised by our insurers, we’d like to discuss and agree an overarching cap on our liability in our contract. Our preferred clause is as below:

Notwithstanding any other term of this Agreement the total liability of the Consultant to all parties under or in connection with this Agreement whether in contract (including by way of indemnity), tort (including negligence), for breach of statutory duty or otherwise shall be limited to the Consultant’s fee value.

Cannot be considered.

7 Standard of Care-

We’d like to discuss and agree a standard of care for our commission. Our preferred clause is as below:

Notwithstanding any other term of this agreement the Consultant’s obligation in relation to the performance of the Services shall be to exercise reasonable skill and care and the Consultant shall only be liable if and to the extent that he has failed to exercise such skill and care and for the avoidance of doubt the Consultant shall not be under any obligation of fitness for purpose.

Cannot be considered.

8 Stop work-

We’d like to discuss and agree a provision to stop work in case of non-payment of dues by the client. Our preferred clause is as below:

If the Client fails to make payment in accordance with the terms of this Agreement, the Consultant may, upon seven days’ written notice to the Client, suspend performance of services under this Agreement until such outstanding amounts are paid in full. The Consultant shall have no liability for delay or damage caused by such suspension.

Cannot be considered.

9 Annex I – 1 Did RBI select a land plot for the ABPC in Jaipur?
Is the land plot size of 7.37 acres (approx. 30’000m2) the size of the selected land or an estimation and depends on final concept planning of ABPC? The land has been identified by RBI. 10 Annex I – 1 In case the land plot is not selected by RBI, who will be responsible for the identification/ qualification/ evaluation/ selection process of land alternatives? NA 11 Annex I – 1(A) How does RBI define the term: “training center”, what is the purpose of the center? Facility with adequate IT support for trainings such as knowledge transfer between consultant, vendor, on-site support staff, security agencies, RBI staff etc. 12 Annex I – 1(A) &(B) How many offices/ administrative spaces does RBI requesting for ABPC building? How many administrative personnel shall be located within the building? Office spaces/ cabins may be provided for approximately 35 staff members in the Administrative Building. Approximately 50 staff members may be working in the Core Building handling operational/ supervisory functions. 13 Annex I – 1(A) What kind/ space of data center is currently expected by RBI? Does an IT strategy plan of RBI exist and can be shared with appointed consultant in the Project? IT Policy will be shared with selected vendor. The space for data centre will depend on the level of automation and solution suggested by the consultant. 14 4.4 of Annex I What is the daily/ weekly/ annual output of fresh notes to Currency Chests for the respective years? Such benchmark is a key figure for the center configuration.

41.2 mn new banknotes per day of remittance is estimated to be sent with the total of 7177 mn in 2024-25.

Please see the Addendum/ Corrigendum for revised projections for storage and processing of banknotes.

15 4.4 of Annex I How many working days per year is planned for Jaipur operation by RBI? The operation mode is not clearly defined with two shifts. Approximately 240 days. The ABPC is expected to work in two shifts as per the volume of banknotes to be processed. 16 4.4 of Annex I Please confirm that all outlined cash volumes in the table are in million pieces of banknotes/ not show in lakh pieces assigned to future cash center in Jaipur. Million 17 Annex II – Part I.-A.(f) Part I – (A) preliminary study, point (f): When should this task (f) be executed by the consultant?
This item is misleading within Part I – A Preliminary study and should be re-assigned to a later project phase, i.e. Part III – On-site support. We expect a correction by RBI. Please see the Addendum/ Corrigendum. 18 1.6.4, Annex II How does RBI define the term: “preparation of the agreements” (outlined in section I: point 1.6.4)? This point is not specified clearly within Annex II.

Additional question: Does the term: “preparation of the agreements” include also legal and financial specifications of the supplier agreement (e.g. legal terms and conditions beside the technical specifications of ABPC equipment and building, MEP equipment) and within contracting?

The term tender documents mentioned in Annex II includes preparation of agreements also. Such tender documents and agreements shall be subject to approval by RBI.

Yes

19 Annex II – Part I.-C. Part I – (C) Acceptance of the PR: How does RBI define the term: “physical prototype of the ABPC”? Does this point mean an architectural building model, or other units as well? Architectural building model with all units supporting the solutions provided in the project report. 20 Annex II – Part II – A (a) Please confirm if statutory approvals and NOCs are part of consultant scope. Consultant can provide all technical documents required for approval. However client is responsible for seeking approval. Obtaining all statutory approvals and NOCs are part of the scope of work of the consultant and is the responsibility of the consultant. 21 3.2.9 Remark: For most cash infrastructure projects we have to respect confidentiality agreements, especially for any customer contact based on realized projects with Central Banks – for Cash Centers, IT, automation and security infrastructure. This element of confidentiality exists to some extend further on. We believe that RBI may have the same understanding at the end of Project. We expect as well that other Prospective Consultants are in the same situation.

Proposal of accepted work-around: We will describe the project scope and specialties as outlined in Form F and we will name the appropriate contact person in the bank for your verification. As a Central Bank institution, you may contact any other Central Bank institution governed by the administrative assistance proceeding.

Is such procedure sufficient for Reserve Bank of India?

Not acceptable; all the documents as indicated in the RFP at para 3.2.5, 3.2.6 and 3.2.9 for Form B, C and F should be submitted. 22 2.1 & 2.2 Is the certificate requested from all consortium members, or only from the companies, located in a country which shares a land border with India? All consortium members are required to provide a certificate in Form P. 23 1.6.5 What is the desired “go live” date for the ABPC? The timeline / master control chart shall be given by the consultant. 24   What is the overall budget for the ABPC project including construction work? The budget for establishment has to be estimated by the Consultant in its project report. 25   Has the ABPC project received the necessary approvals required within RBI and other stakeholders or will these be sought after consideration of the Project Report? In-principle approval of RBI for establishment of ABPC is on record. Statutory Approval will be obtained by the consultant after approval of the project report by the Bank. 26   Does RBI wish to explore external financing options for the project? No. 27 5.10 It is noted under payment milestone III that 15% of the Consultants fees are payable in relation to the construction. Is the Consultant expected to oversee and be responsible for the work of the contractor in respect of the civil works / building construction? Yes, the consultant is expected to oversee and will be responsible for overall performance of the contractors and completion of the work. 28   If not, is the work of the contractor the responsibility of RBI? NA 29 Annex II Please provide a list of all items that are not in scope for the Consultant on the project? The scope of work is given in RFP and detailed in Annex II. 30 4.2.2 Would it be permitted for a consortium member to bid for the civil works / building construction? No; please refer to clause 4.2.2 of the RFP 31 Annex II – Part III For Phase III, on site-support is defined as “to provide on-site support for operations, repairs and maintenance, etc. post stabilisation of the facility”. Can you provide more detail on the specific role, duties and tasks of the Consultant during the stipulated 10-year period? Broad guidelines have been provided in Part III – On-site support to the facility under Annex II of RFP. 32 4.10 For a potential consortium bid, can a representative from each participating party of the consortium attend the pre bid meeting? Not applicable 33 4.10 The RFP states that the tenderer may offer comments on tentative timelines for completion of the project and milestones for payment during the pre-bid meeting. The timelines and milestones were discussed in the pre-bid meeting.
The discussions are summarized at para 4 below.     – Other than the 4 month stipulation for the preliminary study and Project Report, is it expected that the Consultant will provide thoughts on suggested timelines for the whole project?     – Is there scope to amend milestones for payment for the project? 34 3.3 The RFP Requirements Document [Section 3.3 Envelope Two – Technical Details] stipulates the following;- The drawings, designs and layouts sufficient to substantiate the Technical Bid may be provided. Clause 4.34.3 may also be referred.   The Tenderer is required to submit a detailed plan on their approach for the proposed consultancy work as per the Scope of Work, which may include the following –   “detailed report on the above plans including drawings, designs, layouts, etc. in support of their Technical Bid” (i) Could RBI please provide more clarity on the level of detail pertaining this requirement particularly the ‘drawings, designs, and layout’ – this appears to be asking for a design before we’ve completed the analysis (ii) Annex II – Part I(B)(i) Similarly, Ref Section B (i): does this mean layouts/ schematics to illustrate the overall construction and process flows, or more detailed architectural designs i.e. to the level of detail required for the RFP for the building contractor? 35 1.4, annex II The tender documentation talks about a ‘green field ABPC’. Is there an existing facility within the same campus that can / will be adapted or is it an entirely new facility. ABPC will be an entirely new facility. 36   Does RBI require a minimum amount of local [Indian] consultants / suppliers for this project? The appointment of contractors / suppliers for establishment of ABPC will be through an open tender which may include “Make in India” clauses as may be applicable.
A provision has been incorporated for the successful tenderer to open a project office within three months from the date of intimation of approval for the project report by the Bank. (Please see Addendum / Corrigendum) 37   Are there any pre-requisite Hardware and / or Software considerations – i.e. existing infrastructure or agreed acquisition No. 38 Annex II- Part I (B) (ii) For the Multi-media presentations to be included in the Project Report B (ii): Can we assume that these would be relatively generic? The multimedia presentation should be specific to the project report. The Clause B (ii) of Part I at Annex II – Detailed Scope of work stands unaltered. 39 Annex II- Part I (B) (vi) Regarding the Integration of hardware and software with the RBI’s Core Banking Solution B (vi): this will require significant input from the RBI’s IT team, but can you please clarify what the deliverables are for this section of the project Report? Inputs from RBI’s IT team shall be provided to the selected vendor for preparation of project report. 40 1.6.3, Annex II- Part I (B) (x) Regarding Cost benefit analysis and comparison with existing technologies in other issue offices: how much information will the RBI make available i.e. to what extent will the consultant have to obtain this information/ data itself? Inputs about existing technologies in Issue Offices shall be provided to the selected tenderer for preparation of project report. 41 Annex II- Part I (B) (xiii) Regarding the Detailed plan of logistics/ transport movement to and from ABPC B (xiii): is this for the whole country, and how much information will be provided by RBI in terms of volumes/ logistics etc.? The ABPC will serve a limited geographical area and not the whole country. The Bank may provide relevant data in terms of volume of notes handled and logistics to the selected consultant. 43 Sr.2 of Notice Inviting RFP The timeline for submission of tender by 22 February is extremely tight given the complexity of the project. Is there any possibility of an extension? The timeline for submission of the bid was discussed in the pre-bid meeting. One of the bidders expressed that the timeline is adequate; no other bidder offered comments/ suggestions on the timeline. 44   Please specify the anticipated reject rate for low/high denomination during the sorting of soiled banknotes at ABPC. Percentage of reject + suspect banknotes to total banknotes processed is on an average 9.26%. 45   Please specify the anticipated unfit rate for low/high denomination during sorting. About 99.67% 46   Please specify the anticipated daily average number of fit/unfit/unsorted/new banknotes received at ABPC for both low and high denominations. 96 mn new banknotes are estimated to be received per day of remittance with the total of 8444 mn in 2024-25.

25 mn unfit banknotes are estimated to be received per day of remittance with an estimated total of 5846 mn in 2024-25.

47   Please specify the anticipated daily average number of fit/new banknotes issued by ABPC for both low and high denominations. 41.2 mn new banknotes are estimated per day of remittance to be sent with the total of 7177 mn in 2024-25. 48   Please advise by when RBI plan to start operation in ABPC? The timeline / master control chart shall be given by the consultant. 49   For procurement of CVPS, please clarify if RBI will execute parallel contracts between L1, L2 and L3? Not relevant to this RFP. 50   Please elaborate RBI’s future plan for establishing ABPC at other locations? Not relevant to this RFP.

Sr. Comments sought by the Bank Comments offered by bidders 1 Comment on estimated timeline for completion of the project i.e. go live of the ABPC The prospective bidders suggested that a timeline of 3.5 to 4 years may be feasible for completion and go-live including the time required to obtain all the necessary approvals. 2 Comment on the payment milestones incorporated in the RFP No comments / suggestions were received from the bidders. 3 Comment on if there are any constraints on submission of EMD online. No comments / suggestions were received from the bidders. 4 Whether the timeline for submission of the bid is feasible? One of the bidders expressed that the timeline is feasible; no other bidder offered comments/ suggestions on the timeline.

Sr. Queries RBI’s response 1 In respect of payment of 1st milestone for Submission of Project Report, one of the bidders opined that there is an embedded risk element as the project report requires an approval from the Bank. This risk element in inherent in the project and cannot be eliminated. 2 Whether the consultant will be responsible for various construction elements as well. The consultant will be engaged for the project from the beginning till its completion, stabilization and providing on-site support as per Annex II- Detailed Scope of Work in the RFP. The consultant shall also be engaged with various vendors and will be entirely responsible for overall monitoring, execution of the tasks by the vendors to the satisfaction and in compliance with the scheme, design, specifications as given in the project report. 3 What will be the relationship among various partners i.e. RBI, Consultant and various vendors appointed for execution of the project? The consultant will design the entire facility of ABPC covering all the aspects mentioned in the RFP. The consultant will prepare tender documents containing the requisite specifications, assist the Bank in tender scrutiny and prepare agreements for engaging various vendors. The vendors will execute the tasks under the guidance and supervision of the consultant. Although, the tenders and specifications will be prepared by the consultant, in compliance with the prevalent vigilance guidelines in India, they will be approved and floated by the Bank. 4 Does the RFP provide for any advance / pre-payment upon signing an agreement with the consultant? No.

Reserve Bank of India, Bhubaneswar invites sealed tenders/applications from established and reputed catering agencies (with sufficient experience of running canteens) to run the Staff Canteen at its building located at Bhubaneswar. Interested companies / firms having good reputation may collect the Tender Form /Application in two parts (Technical bid and Financial bid), having all the detailed terms and conditions from “Reserve Bank of India, Human Resource Management Department (2nd Floor), Bhubaneswar Office “on any working day between 11.00 AM and 4.00 PM from January 25, 2021 to February 17, 2021. Tender forms can be downloaded from our website http://www.rbi.org.in under “Tenders” section. The tender shall be submitted in two parts in two separate sealed envelope viz, Part I (Technical Bid) and Part II (Financial Bid) and those should be kept in a bigger sealed envelope. Duly completed tender in sealed covers superscribed “TENDER FOR CATERING SERVICES AT STAFF CANTEEN AT RBI BHUBANESWAR” should be submitted to The Regional Director, Reserve Bank of India, Human Resource Management Department, Bhubaneswar Regional Office, on or before 2 PM on February 18, 2021 (Thursday). A box has been kept at the 2nd floor for this purpose. Tenders received after the said date and time will not be accepted. The Bank reserves its right to accept or reject any or all of the offers without assigning any reason there for. Regional Director Reserve Bank of India Bhubaneswar

Reserve Bank Staff College invites e-tenders, under two part system (part I and Part II – price bid) for the work of “Annual Service Contract for Deployment of Trained Fire Safety Personnel (Fire Supervisors and Fire Guards) at Reserve Bank Staff College, Anna Salai, Teynampet, Chennai – 600018”, as per the Schedule of Tender (SOT). The tendering will be done through the e-Tendering portal of MSTC Ltd (http://mstcecommerce.com/eprochome/rbi). The estimated cost of work is ₹ 52.50 Lakh. The work shall initially be awarded for a period of one year from April 01, 2021 to March 31, 2022 and shall be renewable as applicable and detailed in the tender document. SCHEDULE OF TENDER (SOT): a. e-Tender No. RBI/RBSC//465/20-21/ET/465 b. Name of Tender Annual Service Contract for Deployment of Trained Fire Safety Personnel (Fire Supervisors and Fire Guards) at Reserve Bank Staff College (RBSC), Chennai – 600 018 c. Mode of Tender e-Procurement System (Online Part I – Pre-qualification criteria and Techno-Commercial Bid and Part II – Price Bid through www.mstcecommerce.com/eprochome/rbi) d. Date of Notice Inviting Tender (NIT) available to parties to download January 23, 2021 from 11:00 A M e. Earnest Money Deposit ₹ 1,05,000/- (Rupees One lakh five thousand only) from each bidder through – 1. NEFT/ RTGS Beneficiary Name: RBSC CHENNAI IFSC: RBIS0SCPA01 Account No.: 186003001 or 2. Bank Guarantee in the prescribed format f. Pre Bid Meeting February 03, 2021 at 11:30 A M at Conference Room, RBSC g. Date of Starting of e-Tender for submission of on line Techno-Commercial Bid and price Bid at www.mstcecommerce.com/eprochome/rbi February 08, 2021 from 02:00 P M h. Date of closing of online e-tender for submission of Techno-Commercial Bid & Price Bid along with EMD. February 22, 2021 at 02:00 P M i. Date/ time/Venue of opening of Tender Part I February 22, 2021 at 03:00 P M at the Reserve Bank Staff College. (Part II will be opened on a later date after evaluation of Part I. Opening of Part II will be intimated to qualified tenderers) j. Transaction Fee Payment of Transaction fee as mentioned in the MSTC portal through MSTC payment gateway through /NEFT/RTGS in favour of MSTC LIMITED k. Address for Communication The Principal Reserve Bank Staff College 359, Anna Salai, Teynampet, Chennai 600 018 e-mail: – principalrbsc@rbi.org.in Tender document can be downloaded from RBI website – www.rbi.org.in – and www.mstcecommerce.com/eprochome/rbi. Any amendment(s) / corrigendum / clarifications with respect to this tender shall be uploaded on the website / e-portal only. The tenderer should check the above website / e-portal for any Amendment / Corrigendum / Clarification before submitting the bid. The College reserves the right to reject any or all the tenders without assigning any reason thereof. Chief General Manager/Principal Reserve Bank Staff College 359, Anna Salai, Teynampet Chennai

1. Tenders by e- tendering process are invited from the vendors empanelled at its Bhubaneswar Office for the “Annual Maintenance Contract for Operation of Organic Waste Converter machine installed at Staff Quarters, Baramunda”. The tender will be applicable for initial period of 1-year w.e.f. April 01, 2021 to March 31, 2022. However, the contract can be extended for further period of two years (one year at a time) subject to satisfactory performance of the successful bidder and adherence to contractual obligations by the service provider. 1.(a) Interested tenderers may like to go through the entire tender document before taking part in the tendering process. The tenderers may obtain for themselves on their own responsibility and at their own expenses all the information which may be necessary for the purpose of making tender and for entering into a contract and acquaint themselves with all local conditions, means of access to the work, nature of the work and all matters pertaining thereto. 2. All pre-Qualification documents shall be uploaded with Techno-commercial bid (Part-I) on MSTC portal. Those who do not upload the Pre-qualification documents would not be considered for this tender process. Further, the contractor should submit the original of the documents to the Bank when demanded to qualify for further tendering process. 2.(a) Registration Certificate – Shram Suvidha portal The tenderers are required to upload the copies of EPF/ESIC registration Certificates issued on Shram Suvidha Portal. 2.(b) Proof of submission of EPF/ESIC The tenderers are required to upload at least 2 months of ECR & Combined challan for EPF and Challan for ESIC to the Bank along with their tender. 3. Interested tenderers have to upload applicable documents satisfying all the points as stated above along with techno-commercial (Part-I) bid of tender. The same Eligibility documents should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal. 4. Tenders form will be available for downloading w.e.f January 22, 2021 from 6:00 pm. A pre-bid meeting will be held on February 19, 2021 at 02:00 pm in the Estate Department, RBI Bhubaneswar.
Tender form can be downloaded for viewing from RBI website www.rbi.org.in or www.mstcecommerce.com/eprochome/rbi. The applicable pre-Qualification papers should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal. 5. Interested vendors/firms can participate in e–Tender after getting registration with www.mstcecommerce.com/eprocurement/rbi). Online Part I – Techno-Commercial Bid and Part II – Price Bid shall be opened through www.mstcecommerce.com/eprocurement/rbi and applicable transaction charges have to be paid by the firm. 6. Tender in prescribed format shall be uploaded on MSTC website. Part-I of tender will contain the Bank’s standard technical and commercial conditions for the proposed work & tenderers’ covering letter.
The EMD of ₹ 16,000/- should be submitted (only by the successful bidder) through NEFT transfer to A/C No-186004001, Reserve Bank of India, IFSC Code-RBIS0BBPA01, Branch Name – Bhubaneswar Or by a demand draft issued by a Scheduled Bank in favor of ‘Reserve Bank of India, Bhubaneswar’ Or in the form of an irrevocable bank guarantee issued by a scheduled bank in the Bank’s standard proforma which is available in the tender-form along with pre-Qualification documents. 7. The schedule of the tender is as follows: Activity Tentative date i. e -Tender no. RBI/Bhubaneswar/Estate/324/20-21/ET/464 ii. Mode of Tender e- Procurement System
(Online Part I – Techno-Commercial Bid and Part II – Price Bid through www.mstcecommerce.com/eprochome/rbi) iii. Estimated Cost ₹ 8,00,000/- iv. Date of NIT (along with complete tender) available to parties to download- Tender activation on portal-Tender ‘Live’ for all January 22, 2021 @ 6:00 pm onwards v. Date & time for start of Off-line Pre-bid meeting February 19, 2021 @ 02:00 pm vi Earnest Money Deposit ₹ 16,000/- (for successful bidder only) vii. Tender Fees Nil viii. Transaction Fee
Please note that the vendors will have the access to online e-tender only after payment of transaction fees online. Payment of Transaction fee through MSTC Gateway/NEFT/RTGS in favor of MSTC Limited, as advised by M/s MSTC Ltd. ix. Last date of submission of EMD in the Estate Department of RBI, Bhubaneswar 10 days after issue of work order x. Start Bid date – Date of Starting of e-Tender for submission of online Techno- Commercial Bid and Price Bid at www.mstcecommerce.com/eprochome/rbi February 20, 2021 @ 02:00 pm xi. Close Bid date – Date of closing of online e–tender for submission of Techno- Commercial Bid & Price Bid March 02, 2021 @ 02:00 pm xii. Part I Bid opening date March 02, 2021 @ 03:00 pm xiii. Part II Bid opening date Shall be informed separately to parties 8. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part of any tender. The Bank also reserves the right to reject all the tenders without assigning any reason thereof.

The Pre-Bid meeting for the captioned tender was held on January 08, 2021 at 11.00 A.M in conference room, Estate Office, MRO. The meeting was chaired by Shri H.G Patekar, Manager (Tech), Shri R.P Mhatre, Asst. Manager (Electrical), and Shri Anand Mahadevan, Asst. Manager and representatives from two firms namely, M/s Vehant Technologies Pvt. Ltd. M/s Evolve IT Solutions Pvt. Ltd. 2. The details of queries raised by the firms and clarifications / comments of the Bank are tabulated below: Sr. No. Queries Clarifications furnished by the Bank 1. Query regarding inclusion of CE certification to the X-Ray Baggage Scanner system in addition to the UL certification It was clarified that UL/CE certificate will be acceptable to the Bank 2. Query regarding rectification times for any defects arising in the X-ray Baggage scanner tender. The firm had informed that rectification times mentioned on Page 19 and Page 92 of the tender document were different. It was clarified that the rectification times and penalty shall be as follows   Rectification Time Penalty Any defects resulting in total failure of the system 12 Hours Rs.2000/- per day Any defects in independent devices, components, cables which may not result in total failure of the system 24 Hours Rs.500 per day 3. Query in connection with Service setup was raised. The firms requested us to include both MMR and Pune in the regions for service setup It was clarified that the service setup shall be extended to MMR region without compromising the service terms and conditions furnished in the tender 4. Query regarding applicability of MSME certification in exemption from EMD payment. It was clarified that tender conditions shall be complied. 5. Query regarding “Make In India purchase preferences” under Public Procurement (Preference to Make in India), PPP – MII order -2017 Revised, Government of India It was clarified that tender conditions shall be complied. 6. Query regarding clients and Bankers certificate It was clarified that tender conditions shall be adhered to. 7. Details of old x-ray baggage scanner Site visit was arranged to obtain the details of x-ray baggage scanner.

Please refer to the tender notice for the captioned tender published on the Bank’s website www.rbi.org.in on December 24, 2020 inviting applications from eligible vendors for the said work through e-tender route on MSTC website (https://www.mstcecommerce.com/eprochome/rbi/). The last date of submission of online tender through MSTC website was specified as 13:00 hours on January 22, 2021. Extension of Time: It is advised that the time for submission of bids has been extended to 13:00 hours on January 29, 2021. The part – I of the tender will be opened on January 29, 2021 at 15:00 hours. Please note that no further extension will be given for submission of this tender. All other terms and conditions mentioned in the tender remain unchanged. Regional Director Dehradun

E-tender- No: RBI/Kochi/Estate/275/20-21/ET/384 Reserve Bank of India, Kochi has placed e-tender for Design, Supply, Installation, Testing and Commissioning of 2×5 KWp Grid Interactive SPV Based Solar Power System with net metering facility at Reserve Bank of India, Staff Quarters, KOCHI through E-tender No: RBI/Kochi/Estate/275/20-21/ET/384 on the RBI Website / MSTC portal on December 28, 2020 and the last date for submission of the e-tender was scheduled on January 21, 2021 up to 14.00 hrs. 2. In this context, it is notified that the last date for submission of the Techno-commercial bid and Financial bid of the above e-tender through the MSTC portal as well as the last date of submission of DD/BG/NEFT for EMD for the above e-tender, are extended till January 25, 2021 up to 14.00 Hrs. Consequently, the Part-I of the above e-tender will be opened at 15.00 Hrs. on January 25, 2021. (Vijay Kumar Nayak) General Manager (Officer -in-charge) Reserve Bank of India Kochi

E-Tender No: RBI/Thiruvananthapuram/Estate/305/20-21/ET/426 The pre-bid meeting for the captioned tender was held on January 20, 2021 at 11:00 AM in the Board Room, Main Office Building, Reserve Bank of India, Thiruvananthapuram. The meeting was chaired by Shri P Manoj, General Manager, Estate Department. Officials from Estate Department and representatives from various companies/agencies (list attached in Annex) participated in the meeting. Shri V Jayaraj, Assistant General Manager, Estate Department welcomed all participants to the meeting and invited for queries, if any, from the prospective bidders regarding the captioned tender. Details of queries raised by representatives of various companies/agencies and clarification/comments of the Bank are tabulated below. Sl. No. Query Comments/Corrigendum 1 Whether the contractor is mandated to submit any documents/certificates to Bank, obtained from Pollution Control Board regarding the disposal of plastic waste Contractor is not mandated to submit any documents/certificates to the Bank. However, it is the responsibility of the contractor to obtain all necessary statutory approvals from various Government agencies concerned, regarding the disposal of plastic waste. The Bank shall not be held responsible in any way for any loss/damage/penalty caused/imposed to the Contractor in this regard. 2 Whether any transaction fee has to be paid to the Bank for participating in the Tender No payment has to be made to the Bank in this regard. Payment of applicable transaction fee has to be made only through MSTC Gateway/NEFT/RTGS in favour of MSTC Limited. 3 Any relaxation of age criteria for staff employed by the contractor is expected from the Bank No. The contractor shall engage men/women under the captioned contract whose age shall be between 18 and 55. 4 Whether gardeners deployed by the contractor should fall under the category of semi-skilled labour No. The gardeners shall fall under the category of unskilled labour. 5 Whether the contractor has to utilize any specific materials/brands of manure for horticulture works. No particular brands of manure is specified by the Bank. However, it is the responsibility of the contractor to utilize the best quality manure for the proper maintenance/upkeep of horticulture works. Any failure in proper upkeep will constrain the Bank to impose penalty as specified in the tender document. About the materials/brands for cleaning materials/handwash/consumables/chemicals etc., the contractor has to strictly adhere to the brands specified in the tender document. 6 Whether the Bank will reimburse the additional expenditure incurred by the contractor in the event of increase of statutory minimum wages by Government of India The quote offered by the Contractor in the financial bid shall be firm and final and the Bank will not entertain the Contractor’s claim for revision of rates during the currency of contract except when changes in two components of minimum rates of wages only viz. the Basic rates and Variable Dearness Allowance (VDA), as announced by the Government of India under the Minimum Wages Act. The amount of such hike in monthly contract amount, in proportion to the monthly duties, will be restricted only to the increase in Basic rates and Variable Dearness Allowance (VDA). As specified in para 2.3. of the tender document, any other components which form part of wages or allowance which are statutory in nature viz. EPF, ESI, Bonus etc. which are dependent on the Basic rates and/or Variable Dearness Allowance (VDA) will not be considered by the Bank for the revision in monthly contract amount. 7 Clarification on number of working days Labours employed by the contractor may be granted 4 days paid off every month (5 days paid off for months having 31 days). Additional payment towards wages for relievers, services rendered by labours on National and Festival holidays etc. shall be borne by the contractor. Contractor is bound to maintain prescribed number of workers/supervisors at all days in a week as specified in the tender document. Any shortfall observed in maintaining the specified manpower requirement will force the Bank to impose penalty as stipulated in the tender document 8 Whether any relaxation in EMD available for NSIC registered agencies No 9 Clarification on arrangements available at the Bank for waste disposal. Food wastes and other wastes collected from various residential flats and Main Office Premises have to be segregated into degradable and non-degradable wastes by the workers. The contractor may utilize the Organic Waste Converters and Bio-Digester plant installed at various premises for processing of food wastes and other wastes like garden wastes, dry leaves, figs, branches etc. may be incinerated by utilizing the full capacity of incinerator package installed at colonies, without resorting to open burning of waste. In case of substantial increase in the amount of waste generated in the Bank’s premises, the contractor may arrange for disposal of wastes from the Bank’s premises and the cost of such arrangement should be borne by the contractor. All plastic/glass wastes, non- biodegradable wastes, recyclable wastes etc. shall be disposed from the Bank’s premises without affecting the environment as per Pollution Control Board regulations. The contractor shall be solely responsible for disposal of waste at appropriate avenues and the Bank shall not be liable or held responsible in this regard. 10 Whether the contractor has to submit the police verification reports of employees deployed at residential colonies. Yes, the contractor has to submit the necessary Police Verification Certificate of each workmen / supervisors / officials deployed at Main Office Premises and residential colonies, from Local Police Authorities about his/her antecedence within 45 days of deployment. Any change of deployment also needs to be submitted for the above provision without any lapses. 11 As per the tender document, hand wash bottles have to be provided at each washbasins and fragrant urinal screen mats at each urinals, installed at Main Office Premises. What is the approximate number of washbasins and urinals installed at Main Office Premises. The approximate number of washbasins is 35 and urinals is 25. 12 Whether the cleaning of canal at RBI Staff Quarters, Thamalam fall under the scope of work of the contractor. Yes. As the cleaning works of canal at Thamalam quarters warrants deployment of additional manpower, the contractor may keep in mind the additional expenses which are likely to be incurred in this regard, while offering their financial bid, to accommodate these incremental costs. 13 Clarification on the format prescribed in the tender document for Client’s certificate. The format prescribed for Client’s certificate is prepared based on RBI’s Premises Department Manual and hence no deviation is allowed from the prescribed format. However, the Bank will accept the client certificate, if all the particulars as mentioned in the prescribed format are furnished in the format submitted by the contractor. 14 Whether the Bank has specified any standards in the uniforms to be provided to workers/supervisors. No. The Bank has not specified any standards in this regard and the contractor is free to provide uniforms of their choice which suits the decorum of the Bank. The contractor need to ensure wearing of uniforms by their workers during the working hours 15 Other clarifications The Bank has arrived at the estimated cost of the tender after taking into account the current minimum wage rate i.e., the basic wage and variable dearness allowance, announced by the Office of Chief Labour Commissioner (C), Government of India and minimum service charges for the company/agency. However, while offering the financial bid, the contractor may keep in mind, likely expenses on account of price escalation in wage components, incidental expenses related to disposal of various wastes from the Bank’s premises, cleaning of canals, choice of brands of cleaning materials to be utilised by the agency/company, etc. Smt. Swapna Nair S, Assistant Manager, Estate Department thanked all the participants. The meeting concluded at 12:15 PM. Annex Reserve Bank of India Sl. No. Name Designation 1 Shri P Manoj General Manager 2 Shri V Jayaraj Assistant General Manager 3 Smt. Swapna Nair S Assistant Manager 4 Shri Babilu Sankar Assistant 5 Shri Sudeesh Kumar P N Assistant Representatives of Companies/Firms/Agencies Sl. No. Name Name of Company/Firm/Agencies 6 Smt. Sindhu K N Smyle Solutions 7 Shri Renjith Unnikrishnan Smyle Solutions 8 Shri Sanjayanadh V I UDS Pvt. Ltd. 9 Shri Ravi Sankar UDS Pvt. Ltd. 10 Shri Bino Varghese Genesis 11 Shri Paramasivan K Mahadev Traders 12 Shri Sunil Mathew Clean & Clean 13 Shri Joseph R Clean & Clean

Event No. RBI/Jaipur/HRMD/42/20-21/ET/460 Reserve Bank of India, Jaipur invites E-tenders in Part I and Part II on MSTC website (www.mstcecommerce.com/eprochome/rbi) for providing services of Security Guards at Main Office and Residential Premises of Reserve Bank of India, Jaipur for work costing approximately Rs. 115 lakhs. Date of publication of notice inviting e-tender in newspaper, RBI website and MSTC portal is January 22, 2021. For more details, please visit Tenders link on our website https://www.rbi.org.in. The last date for submission of e-tender on MSTC portal (www.mstcecommerce.com) is February 13, 2021. The Bank reserves the right to reject any tender without assigning any reason thereof. Note: All the tenderers must note that any amendments / corrigendum to the e-tender, if issued in future, will only be notified on the website of RBI and MSTC Ltd. as provided above and will not be published in any new paper. Regional Director Reserve Bank of India Jaipur