Category: RBI News

1. Tenders by e-tendering process are invited from Vendors at its Bhubaneswar Office for the “Tender for Service contract for Maintenance, Housekeeping and Catering arrangements at (Reserve Bank of India) Visiting Officers’ Flat (VOF), and Only Maintenance and Housekeeping contract at Transit Holiday Home (THH) and Medical Flats situated at Bhubaneswar”. The tender will be applicable for initial period of one year w.e.f. April 01, 2021 to March 31, 2022. However, the contract can be extended for further period of two years (one year at a time) subject to satisfactory performance of the successful bidder and adherence to contractual obligations by the service provider. 1.(a) Interested tenderers may like to go through the entire tender document before taking part in the tendering process. The tenderers may obtain for themselves on their own responsibility and at their own expenses all the information which may be necessary for the purpose of making tender and for entering into a contract and acquaint themselves with all local conditions, means of access to the work, nature of the work and all matters pertaining thereto. 2. All pre-Qualification documents shall be uploaded with Techno-commercial bid (Part-I) on MSTC portal. Those who do not upload the Pre-qualification documents would not be considered for this tender process. Further, the Vendor should submit the original of the documents to the Bank when demanded to qualify for further tendering process. 2.(a) Registration Certificate – Shram Suvidha portal The tenderers are required to upload the copies of EPF/ESIC registration Certificates issued on Shram Suvidha Portal. 2.(b) Proof of submission of EPF/ESIC The tenderers are required to upload at least 2 months of ECR and Combined Challan for EPF and Challan for ESIC to the Bank along with their tender. 3. Interested tenderers have to upload applicable documents satisfying all the points as stated above along with techno-commercial (Part-I) bid of tender. The same Eligibility documents should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal. 4. Tenders form will be available for downloading w.e.f February 10, 2021 from 06:00 PM. A pre-bid meeting will be held on March 04, 2021 at 11:00 AM. in the Human Resource Management Department, RBI Bhubaneswar. Tender form can be downloaded for viewing from RBI website www.rbi.org.in or www.mstcecommerce.com/eprochome/rbi. The applicable pre-Qualification papers should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal. 5. Interested Vendors/firms can participate in e–Tender after getting registration with www.Mstcecommerce.com/eprocurement/rbi). Online Part I – Techno-Commercial Bid and Part II – Price Bid shall be opened through www.mstcecommerce.com/eprocurement/rbi and applicable transaction charges have to be paid by the firm. 6. Tender in prescribed format shall be uploaded on MSTC website. Part-I of tender will contain the Bank’s standard technical and commercial conditions for the proposed work and tenderers’ covering letter.

The EMD of Rs.62,600/- (Rupees Sixty Two Thousand Six Hundred only) should be submitted by every bidder through NEFT transfer to A/C No-186004001, Reserve Bank of India, IFSC Code-RBIS0BBPA01, Branch Name – Bhubaneswar

7. The schedule of the tender is as follows: Activity Tentative date i. e-Tender no. RBI/Bhubaneswar/Bhubaneswar/16/20-21/ET/534 ii. Mode of Tender e- Procurement System
(Online Part I – Techno-Commercial Bid and Part II – Price Bid through
www.mstcecommerce.com/eprochome/rbi) iii. Estimated Cost Rs.31,30,000/- (Inclusive of GST) iv. Date of NIT (along with complete tender) available to parties to download- Tender activation on portal-Tender ‘Live’ for all February 10, 2021 at 06:00 PM onwards v. Date and time for start of Off-line Pre-bid meeting March 04, 2021 at 11:00 AM. vi. Security-Deposit/Bank Guarantee Only the successful bidder will be required to provide Security Deposit of 5% of the contract value and the same shall be deposited till the duration of the Contract. Failure to submit Security Deposit or failure on the part of Vendor to perform its contractual obligations shall be treated as a violation and can lead to cancellation of the Contract and the EMD of Rs.62,600/- (Rupees Sixty Two Thousand Six Hundred only) submitted by it shall be forfeited vii. Earnest Money Deposit Every Bidder has to remit Rs.62,600/- (Rupees Sixty Two Thousand Six Hundred only) as EMD to Reserve Bank of India account up to 12:00 PM on March 15, 2021. The account details for NEFT transactions are as under:
Beneficiary name: – Reserve Bank of India
IFSC code: RBIS0BBPA01
Account No.: 186004001 Proof of remittance indicating transaction number and other details shall be uploaded on Bank’s approved e-tender portal along with other tender documents.
EMD of the successful bidder shall be returned on receipt of Security-Deposit from the successful bidder after signing the Agreement. EMD of the unsuccessful bidder will be returned within 30 days of the award of the Contract. EMD shall be forfeited if the bidder withdraws his bid during the Tender Evaluation Process. viii. Tender Fees Nil ix. Transaction Fee
Please note that the Vendors will have the access to online e-tender only after payment of transaction fees online. Payment of Transaction fee through MSTC Gateway/NEFT/RTGS in favor of MSTC Limited, as advised by M/s MSTC Ltd. x. Start Bid date – Date of Starting of e-Tender for submission of online Techno-Commercial Bid and Price Bid at www.mstcecommerce.com/eprochome/rbi March 05, 2021 at 12:00 pm xi. Close Bid date – Date of closing of online e–tender for submission of Techno-Commercial Bid and Price Bid March 15, 2021 at 12:00 pm xii. Part I Bid opening date March 15, 2021 at 03:00 pm xiii. Part II Bid opening date Shall be informed separately to parties 8. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part of any tender. The Bank also reserves the right to reject all the tenders without assigning any reason thereof.

Pre-bid meeting for the captioned tender was held on February 9, 2021 at 11:00 AM in the Conference Room, RBI Jammu. List of officials from RBI Jammu and representatives from interested agencies who participated in the meeting is given in the annexure. 2. The discussions held with the agencies’ representatives and clarifications arrived thereof are mentioned hereunder. Sl. No. Clarification sought Clarification furnished 1 Please explain the tender procedure. Tender bids will be done online through the MSTC e-procurement portal. The vendor need to have a digital token and he will have to create an account on the MSTC e-procurement portal. The tender document clearly explains the instruction to be followed to access the technical bid and financial bid. 2 Please provide the details regarding the tender fees and EMD (Earnest Money Deposit), whether MSME are exempted from submission of EMD(Earnest Money Deposit), (1) Tender fees will be payable on the MSTC Portal, without this tenderer will not be able to apply for the tender in MSTC portal. (2) The EMD amount of ₹14300/- shall be paid via NEFT to the details mentioned in the tender document. (3) The MSME having Udyam Registration Number (Udyog Aadhar Memorandum Number) are exempted from submission of EMD (Earnest Money Deposit) at time of bidding. 3 Requirement of License issued by Assistant Labour Commissioner The vendors need to provide the valid license as per the Para 3.1(iv) of section II of tender document. 4 Details of PAN/GSTIN The vendor needs to be provide the details as per their applicability. 5 Details regarding the financial bid Each and every point regarding the financial bid was explained vide examples to vendors. 6 Price to be quoted should include GST or not The price to be quoted should be exclusive of GST. 7 Payment of minimum wages, insurance etc. to the Labour The vendors were informed that they need to quote the price in the Financial Bid keeping in view the need to ensure minimum wages as per the Central Labour laws, insurance cover, etc to labour. 3. On a concluding note, the participants were advised to read the instructions in the tender document carefully before bidding. It was also reiterated that the bidders should ensure submission of all the enclosures as stipulated in the tender documents, failing which the tender will be summarily rejected. Further, they were advised to strictly follow the timelines as mentioned in the Notice Inviting Tender. It was informed that late tenders will not be accepted without any further clarifications. The meeting concluded at 12:00 PM. ANNEXURE-1 LIST OF PARTICIPANTS Sr. No. Name Office / Agency RBI Jammu 1 Shri Shekhar Chaudhary, Deputy General Manager RBI Jammu 2 Shri Ruchir Sonkar, Assistant General Manager RBI Jammu 3 Shri Ravindra Singh Rathore, Manager RBI Jammu 4 Shri Jitendra Singh Dangi, Assistant Manager RBI Jammu 5 Shri Vivek Saini, Assistant Manager RBI Jammu 6 Shri Neeraj Kumar Goswami, Assistant Manager RBI Jammu Company’s Representatives 1 Shri Amardeep Sasan Goods Carrier 2 Shri Talvinder Deep and Deep Traders 3 Shri Hardeep Aviral Enterprises 4 Shri Ranjit Singh Hari Har Printers

E-Tender No.: RBI/Thiruvananthapuram/HRMD/33/20-21/ET/422 Please refer to the Notice Inviting Tender (NIT) for the captioned tender published on the Bank’s website on January 14, 2021. 2. In this regard, the entire para ‘2.13’ (under section ‘2. QUALIFICATION CRITERIA FOR BIDDERS’) of the tender document shall be replaced with the following words and figures namely: – “2.13. The service provider shall be based at Thiruvananthapuram or shall have a representative establishment in Thiruvananthapuram with adequate manpower to take care of the replacements / relievers.” 3. All other terms and conditions mentioned in the tender remain unchanged. Regional Director for Kerala and Lakshadweep

E-Tender No.: RBI/Thiruvananthapuram/HRMD/34/20-21/ET/423 Please refer to the Notice Inviting Tender (NIT) for the captioned tender published on the Bank’s website on January 14, 2021. 2. In this regard, the entire para ‘2.12’ (under section ‘2. QUALIFICATION CRITERIA FOR BIDDERS’) of the tender document shall be replaced with the following words and figures namely: – “2.12. The service provider shall have an Office / Branch at Thiruvananthapuram having requisite registration / license. The office / branch shall have 24×7 control centre for emergency response.” 3. All other terms and conditions mentioned in the tender remain unchanged. Regional Director for Kerala and Lakshadweep