Reserve Bank of India – Tenders

E-tenders were invited for Design, Supply, Installation, Testing and commissioning of UVGI System for Air Handling Units (AHUs) at Main Office Building, RBI, Hyderabad after publishing the NIT in Newspaper and on the Bank’s website. As per the schedule, pre-bid meeting was conducted on August 17, 2021.

2. Representatives of Integrated Cooltech Private Limited, Blue Star Limited, Voltas Limited, and ETA Engineering Private Limited attended the meeting. Various points and clarifications were discussed from our side and vendor’s side. Following main points were discussed:

1. Measurement of intensity/dose shall be done by the contractor after completion of work at site.

2. Bar Chart for completion of the work should be submitted within the contractual completion period from the tenth day of letter of intent. Such chart shall include all activities like the date of supply of material at site, item wise completion of work etc., and obtain the approval of the Bank.

3. The tenderer need to submit the detailed design calculation preferable with simulation reports indicating the number of UV lamps, Wattage, Intensity and Dose of the system so as to meet the tender specification.

4. UV lamps and Ballasts should be UL/CE certified and the lamp output shall not drop by more than 20% after 9000 hours of operation.

5. Individual lamp On/Off Indicator, lamp failure, individual lamp usage meter (Hr) and main power on/off switch shall be provided in the control panel.

6. In Section-III para 3.8.5 of the tender document, minimum 4016 µW/Cm² may be read as minimum average 4016 µW/Cm².

7. In section VII para 7.5 (d), 100μW/cm² may be read as 4016 µW/Cm².

8. In terms of para 3.8.1 in Section III of tender, “the air quality after the work will be checked for effectiveness of the newly installed systems.” This may be read as “Testing of Air quality is to be conducted before and after installation of UVGI, after taking swab samples from the coil surface. The testing is to be conducted by an NABL approved agencies. Test-reports are to be submitted to the Bank to showcase the effectiveness of the installation.

3. Representatives of the firms were advised to follow the important instructions provided in the tender document and adhere to the prequalification criteria and all terms and conditions mentioned therein.

4. The Prospecting bidders were informed that the working hours will be 10.00 AM to 6.00 PM on working days i.e., Monday to Friday. Decision of working on holidays will be taken as per the convenience of the Bank.

5. All the above points were noted and agreed by the firms.

6. AGM (Tech-Electrical) ended the meeting with vote of thanks.

Please note:

(i) This document (minutes of the Pre-Bid Meeting) shall form a part of the tender.

(ii) Rest of the terms and conditions and specifications of the bid document shall continue to remain the same.

(iii) The above amendments/ clarifications are issued for the information of all the intending bidders.

(iv) The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above.