Reserve Bank of India – Tenders

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E-Tender No. – RBI/Kanpur/HRMD/76/20-21/ET/735

The pre-bid meeting for the captioned Tender was held at 1200 hrs on May 12, 2021 as per the schedule of tender at the New Conference Hall, II Floor, P&S Cell, Reserve Bank of India, Kanpur, by maintaining social distancing and as per COVID-19 protocols.

Shri. Neeraj Anand (P&SO) and Shri Pradeep Rathore (AM, P&S Cell) were present from Bank’s  side and the representatives from the companies / agencies as per the list attached in Annex, participated in the meeting.

At the outset, Shri. Neeraj Anand, AGM, P&SO, welcomed all participants to the meeting. The participants were briefed about the important points of the Tender Document. Thereafter, queries were invited from the prospective bidders regarding the captioned tender. The queries raised by the representatives of prospective bidders during the meeting along with the Bank’s clarifications / comments / corrigendum are tabulated below:

Sl. No. Query Comments / Corrigendum by the Bank
1. Which documents should be acceptable for Ex-Servicemen. The Bank will accept PPO No., ESI, PF No. for the guards. New Guards to be deployed will have to submit a brief bio-data and self-attested photocopies of Pan Card, Aadhar Car, Bank Passbook, PPO etc.
2. Whether hard copy of any document has to be submitted. No. Only soft copies of all the required documents have to be uploaded in the MSTC portal.
3. Whether any transaction fee has to be paid to the Bank for participating in the Tender. No payment has to be made to the Bank in this regard. The transaction fee is charged by MSTC Limited and the payment of Transaction fee has to be made only through MSTC Gateway / NEFT / RTGS in favor of MSTC Limited or as advised by MSTC Limited. The amount to be paid will also be as advised by MSTC Limited.
4. Whether any relaxation in EMD is available for NSIC / MSME / MSE registered agencies. No relaxation shall be granted to any firm (including Micro and Small Enterprises) for submission of Security Deposit and Earnest Money Deposit (EMD). Any bid received without EMD shall be deemed as non bona-fide and shall be rejected.
5. What are the minimum number of Client Certificate to be submitted. Minimum two client certificates are to be submitted. Other clauses will be as per Tender Document.
6. What will be the criteria for awarding of Work Order The process of Technical Bid Evaluation and Price Bid Evaluation as per the Tender Document was explained in detail.
7. What will be the percentages of EPF, ESI and Bonus to be paid to the Security Guards Wages including EPF, ESI and Bonus and other components must be paid or deducted as per relevant statutory provisions and/or any other rules/regulations and/or statutes that may be applicable to the contractor and as amended from time to time.
8. What will be the date of opening of Financial Bid The Part-II bid (Financial Bid) of tenderers, which are found eligible after scrutiny of the Part – I (Technical Bid) of the tenders only will be opened. Such bidder(s) will be intimated regarding the date of opening of Part-II through e-mail.
9. Whether the service charges can be below than 6%. As per the Tender Document, the minimum wages and service charge rate (in percentage) has been clearly defined. Minimum rates of wages viz. the Basic rates and Variable Dearness Allowance (VDA), are announced by the Government of India. The contractor shall keep in mind the possible escalation of statutory components other than Basic rates plus VDA and offer their best rates in such a way as to accommodate these incremental costs. The revision in monthly bill amount will be done only proportionally to the increase in basic rates and variable dearness allowance (VDA) parts of the wages. Minimum Wages Rates and Service Charge Rates below the prescribed amount will not be considered. The decision of the Bank in the matter will be final.

Note:

  1. The above amendments / clarifications are issued for the information for all intending bidders.

  2. Minutes of pre-bid meeting shall form the part of bid document / Agreement.

  3. All the other terms, conditions and specifications of the bid document shall continue to remain same.

  4. Submission of Bids shall be construed to be in conformity with the bid document and above clarifications.

  5. It is also advised any further query should be communicated in written format or through telephone call and same will be clarified accordingly.

  6. Scanned copy of this document, duly signed by the vendor, should be uploaded by the vendor along with the Part-I of the tender document.

  7. In addition, the prospective bidders are advised to visit the site for more clarity before quoting final price, in their own interest.

2. Shri Pradeep Rathore, AM, thanked all participants for attending the meeting. The meeting ended at 1400 hrs.

Annexure

S. No. Name of the Firm / Company Name of the Representative
1. Vanya Security Services (P) Ltd. Shri Nitish Mishra
2. Security and Intelligence Services India Ltd / SIS Ltd. Shri Prabhant Kumar

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