Reserve Bank of India – Tenders

e-Tender no. RBI/Bhubaneswar/HRMD/71/20-21/ET/656

RBI, Bhubaneswar invites quotations from the empanelled chemists /druggists /stockists for the tender for awarding the Contract for supply of medicines to the Bank’s Dispensaries from April 01, 2021 to March 31, 2022. The expected procurement for the period would be Rs.1.3 crore. Interested empaneled chemists are requested to quote their best uniform discount rate for the tentative purchase of items as per the list enclosed. Your offer should be made in Price Bid in Part II of this e-tender. An Earnest Money Deposit (EMD) of Rs. 2,60,000/- (Rupees Two Lakh Sixty Thousand only) has to be deposited on or before March 26, 2021. The price bids of those empanelled chemists / druggists/stockists who have submitted the requisite EMD only would be considered for award of the Contract.

Terms and conditions

Terms and conditions as specified in our Request for Empanelment Document and agreed by you shall apply. Special conditions as indicated in Form – I shall also be applicable.

1. Earnest Money Deposit (EMD): Earnest Money Deposit (EMD) of Rs. 2,60,000/- (Rupees Two Lakh Sixty Thousand only) must be submitted before March 26, 2021 (11.30 a.m.) in the form of Demand Draft from a scheduled bank drawn in favour of Reserve Bank of India, Bhubaneswar. Bids without EMD will not be considered and will be rejected. EMD of unsuccessful bidders will be returned within 15 days of awarding the Annual Contract to the successful bidder. EMD of the bidders not honoring their commitment / quotations may be forfeited at the discretion of the Regional Director, Reserve Bank of India, Bhubaneswar, who is not bound to assign any reasons for his action.

2. Performance Bank Guarantee (PBG): The successful bidder has to submit a Performance Bank Guarantee (PBG) from a scheduled bank of Rs. 13,00,000/- (Rupees Thirteen Lakh only) in favour of the Regional Director, Reserve Bank of India, Bhubaneswar, valid for a period beyond six months of the validity of Annual Contract (AC) within a period of thirty days from award of the AC. The EMD will be returned soon after receipt of the PBG. The format for PBG is given in Form – II.

3. Award of Annual Contract (AC): The successful bidder will enter into an Annual Contract (AC) Agreement on stamp paper with the Bank as per format in Form – III. The AC will be valid for a period of one year from the date of AC Orders and the uniform discount quoted by you shall remain firm and valid for the period.

4. Under no circumstances will a request for alteration in the discount rate be accepted / considered.

5. Timelines

Time is the essence of the contract; you have to make delivery at the Bank’s specified dispensary as per the delivery schedule given in each Purchase Order. After making the delivery of the medicines to the respective dispensaries, you are advised to intimate the same to the Central Establishment Section. You must have your office at Bhubaneswar to execute the order and replace the rejected material, if any, on priority.

6. It should be noted that the liability to pay any duties, levies or taxes leviable under the law would be that of yours. You will also have to bear all the expenses, etc., connected with proper packaging, carting, transportation, etc. in connection with supply to any place specified by the Bank. The Bank will only pay the labeled MRP less discount allowed thereon as per your offer.

7. Quotation (Bids) received without EMD and the details as per Sl. No.1 above will be summarily rejected. Any conditional quotations / offers will not be accepted.

8. Fall Clause

If the chemist with whom the Bank has entered into an annual purchase contract offers a higher discount or sells or even offers to sell medicines following conditions of sale similar to those of the Bank’s contract, to any person or organization during the currency of the rate contract, the discount rate applicable to the Bank will be automatically increased with effect from that date for all the subsequent supplies under the contract and the contract amended accordingly. Other parallel contract holders, if any, are also to be given opportunity to reduce their price as well, by notifying the reduced price to them and giving them 15 (fifteen) days time to intimate their revised prices, if they so desire, in sealed cover to be opened in public on the specified date and time and further action taken as per standard practice.

9. Evaluation Criteria: Quotations shall be based on discount to MRP and the contract for the period of one year i.e. from April 01, 2021 to March 31, 2022 (Form III) shall be given to the H1 bidder i.e. the bidder offering highest discount. The Bank may enter into parallel rate contracts with more than one chemists/druggists/stockists offering highest discount.

10. Fulfilling the above terms and conditions and offering the highest discount does not necessarily mean qualifying for the award of the contract.

11. The Regional Director, Reserve Bank of India, Bhubaneswar reserves the right to accept or reject any or all the offers received without assigning any reason thereof. The Regional Director, also reserves the right to relax or alter any clauses mentioned in this document as seem appropriate to him in the interest of the Bank.

12. The Regional Director, Reserve Bank of India, Bhubaneswar reserves the right to terminate the Annual Contract at any point of time by giving one month’s notice period without assigning any reason and without prejudice to any other remedies available to the Bank.

(Sanjukta Dash)
Assistant General Manager