The Pre-bid meeting for the captioned tender was held on February 04, 2021 at 11.30 a.m. in the Seminar Hall at Reserve Bank Staff College, Chennai, chaired by Smt. P. Kavitha, Deputy General Manager. Officials from Administration Section, Protocol & Security Cell and representatives of prospective bidders participated in the meeting.
The queries raised by participants during the meeting along with clarifications and comments of the College are tabulated below:
| SL No. |
Query |
Clarifications and Comments |
| 1 |
Whether MSME certificate holders are eligible for any relaxation / exemption for Earnest Money Deposit (EMD) and Security Deposit (SD)? |
The bidder is required to remit EMD and the successful bidder is required to remit SD as specified in the tender document irrespective of their category. |
| 2 |
What is the rule for Bonus payment? |
Applicable bonus as per the Payment of Bonus Act, 1965 and as per Central Government instructions prevailing during that time.
Para 17(viii), 18(iv) and 28 of Section – IV – General Instructions of the Tender – Terms and Conditions of the tender document may be referred to.
|
| 3 |
Whether deployment of ex-servicemen is mandatory? |
Point no. (1) of Pre-qualification Criteria Requirements of Section – II – 2(C) – Eligibility Criteria and Para 20 of Section IV – General Instructions of the Tender – Terms and Conditions of the tender document may please be referred to. |
| 4 |
Whether the bidder is required to submit Labour License? |
The bidder has to submit all documents as per Para 3 (iii) of the Check List of the documents to be uploaded in Part – I of the Tender under Section II of the tender document. |
| 5 |
Whether relaxation of 2% in Security Deposit to bidder with MSME Registration as declared by Central Government due to Covid – 19 is being granted? |
Security Deposit at 5 per cent of the estimated cost has to be deposited by the successful bidder, as indicated at Para 2 of Annexure II of the tender document. |
| 6 |
Whether reliever charges for 4 days of leave as mandated by the Central Government has to be included? |
Yes, it has to be included while quoting the price. Para 17(i) and 52 (ii) of Section IV – General Instructions of the Tender – Terms and Conditions of the tender document may be referred to. |
| 7 |
Whether the pay component of the security personnel needs to be revised? If yes, how frequently? |
Para 17(ii) of Section IV – General Instructions of the Tender – Terms and Conditions of the tender document may be referred to. |
| 8 |
Are we supposed to provide uniform to security personnel free of cost? |
Para 17(ix) and para 37 of Section IV – General Instructions of the Tender – Terms and Conditions of the tender document may be referred to. |
| 9 |
Whether the security personnel deployed by the existing contractor has to be retained? |
The deployment of eligible security personnel on award of contract is at the discretion of the contractor complying with all tender specifications in this respect.
Note – The General Shift timings mentioned under Duty Hours of the Security Personnel deployed in the College in Section III – Broad Scope of work may please be read as 9.30 a.m. to 5.30 p.m. and not as given. |
| 10 |
Whether it is compulsory to obtain both Workmen’s Compensation Policy and Employee State Insurance Policy? |
The bidder has to strictly comply with all requirements related to taking insurance cover as indicated at Para 4b of Section I – Form of Tender and Para 18 (iv) and 41 of Section IV – General Instructions of the Tender – Terms and Conditions of the tender document and rates shall be quoted accordingly. |
| 11 |
Whether a combined Banker’s Solvency Certificate be submitted by bidders applying for both the tenders i.e. AMC for Firefighting Personnel and AMC for Security Personnel? |
Yes, a combined Banker’s Solvency Certificate may be submitted provided it is obtained after the issue of both the tenders and having an aggregate or more value of the tenders. Also, the certificate should be uploaded separately for both the tenders. |
Smt. P. Kavitha, DGM thanked all participants for attending the meeting. The meeting ended at 12.00 p.m.
R. Kesavan
Chief General Manager
Reserve Bank Staff College, Chennai
| Bank’s Representatives |
Firm’s Name / Representatives |
Smt. P. Kavitha
Deputy General Manager |
M/s Fireball Securitas Pvt Ltd
Smt. Monicca & Shri Mahendra Verma |
Shri Shaji Thomas
Assistant General Manager |
M/s Kashi Securitas Pvt Ltd
Shri P. Jagathish Babu |
Shri D. Kamatchi Pandian
Manager |
M/s Gaviko Pvt Ltd
Shri G. Krishna Perumal |
Shri Saroj Kumar Singh
Manager, Protocol & Security |
M/s Private Eye Pvt Ltd
Shri Purushotham Nayak |
Shri Avinash Kumar
Assistant Manager, Protocol & Security |
M/s SIS India Ltd
Shri Shiv Shankar Kumar Yadav |
Smt Smriti Sagar
Assistant Manager |
M/s Firstman Management Services
Shri Prakash. V |
| |
M/s Ex Service Men Security Service
Shri Senthil Kumar |
| |
M/s Royal Security Services
Shri T.P. Selvam |
| |
M/s Golden Detective & Security Agency
Smt. P Ramya |
| |
M/s Aalfa Tango Management Services Pvt Ltd |