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E-Tender No: RBI/Ahmedabad/HRMD/38/20-21/ET/451
The Pre-bid meeting for the captioned tender was held on February 03, 2021 from 12:30 hours to 13:30 hours at Main Office Building, RBI Ahmedabad. The meeting was chaired by Major Lalit K Baghel, Assistant General Manager (Protocol & Security). Officials from Protocol & Security Cell – HRMD and representatives of various prospective bidders participated in the meeting.
Major Lalit K Baghel, Assistant General Manager (Protocol & Security) welcomed all participants (List attached – Annexure I) and discussed the agenda points (as per Table 1). Thereafter queries were invited from the prospective bidders regarding the captioned tender. The queries raised by the prospective bidders during the meeting along with the Bank’s clarifications and comments are mentioned in Table 2.
| Table 1: Agenda Points |
| Sr.No |
Agenda Points |
Clarification/Comments |
| 1 |
All firms to strictly ensure that the EMD is deposited within the time frame of the Tender. Bank will not be liable for any delays in submission and no requests for extension with regard to time shall be granted for the issue. |
No queries raised |
| 2 |
The scanned copies of all supporting documents required to be uploaded on the MSTC portal by the bidders must be legible and clear. |
No queries raised |
| 3 |
Only the supporting documents as mentioned in the tender conditions needs to be uploaded/ submitted. Uploading of extra/additional document will not be appreciated and the same will not be taken into consideration/ no weightage will be given for the same. |
No queries raised |
| 4 |
A checklist/ index of all documents being uploaded / submitted to be provided by the firm and the documents should be as per the sequence mentioned in that checklist. |
No queries raised |
| 5 |
Any queries by the firms. |
As per Table 2 |
| Table 2: Queries by the firms. |
| Sr.No |
Queries |
Clarification/ Comments and Corrections |
| 1 |
Whether any relaxation for EMD eligible for MSME / NSIC certificate holders? |
Para “F” of table in Schedule of Tenders of the tender document may be referred to. Eligible registered MSMEs participating in the tender process are exempted from payment of Earnest Money Deposit, on submission of valid documents.
Following corrections shall be noted by bidders before offering the quotes:
“MSEs” appearing in the Tender Documents shall be replaced with “MSMEs” and be read accordingly.
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| 2 |
Is submission of experience certificate/work order/ Work completion certificate required to be uploaded by the bidder? |
Please refer to para 3 (d) on eligibility criteria in tender document. |
| 3 |
How many holidays are to be taken in to account towards calculation of wages? |
Republic Day (January 26), Independence Day (August 15) and Gandhi Jayanti (October 2) are the three national holidays that are to be considered.
For working on these days wages will be paid as per ‘Industrial Establishments (National and Festivals) Holdings Act, 1974.
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| 4 |
Is it mandatory to have an office in Ahmedabad? |
No, However firms having their Registered / Head Office in Ahmedabad will be given weightage as per the Tender document. |
| 5 |
Is attending the pre-bid meeting prerequisite for applying for the tender? |
The pre-bid meeting was not mandatory and those prospective bidders that did not attend the pre-bid meeting are also free to submit their bids. Pre-bid meeting is held to clarify the queries of the prospective bidders and is not mandatory/a condition for participation in the Tender. |
| 6 |
Performance Bank Guarantee is 3% or 5%? |
PBG has been reduced to 3% from existing 5-10% vide GOI MOF letter dated 12 Nov 2020.
The Para may be read accordingly.
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| 7 |
Additional clauses are added by the issuing Banks in the Format of Bank Guarantee. Will the same be accepted as valid by the RBI, Ahmedabad? |
The successful bidders may send the format/clauses incorporated by the issuing bank to securityahmedabad@rbi.org.in if needed for confirmation in this regard. |
| 8 |
Is there any minimum value laid down/ decided by the Bank for the Service Charge to be quoted by the firms while bidding? |
Bidders must keep in mind that while quoting Service Charges they should include all expenditure on providing managerial/ supervisory/ administrative services by all means to get the work done through Fire Safety Services Staff deployed.
Bidders offering “zero” or irrational quotes shall be liable for disqualifications. Further, in case of abnormally low bids, the Bank may seek written clarifications from the Bidder, including detailed price analysis of its Bid price in relation to scope, schedule, resource mobilization, allocation of risks and responsibilities, and any other requirements of the bid document. |
Major Lalit K Baghel, Assistant General Manager (Protocol & Security) thanked all participants for attending the meeting. The Meeting ended at 13:30 hours.
It was reiterated to the participants that the documentary proof being submitted by the agency, may be subjected to verification by the Bank. In an event of fraudulent disclosure, the concerned agency will be disqualified. In addition, any agency blacklisted by any RBI office/s also stands to be disqualified.
- It was further stated as below:
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These minutes of pre-bid meeting shall form the part of bid document/Agreement
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Rest of the terms and conditions and specifications of the bid document shall continue to remain same
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The above clarification is issued for the information of all the intending bidders.
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The submission of bid by the firm shall be construed to be in conformity to the bid document and clarification given above.
Annexure I
Details of Participants: Pre-bid meeting held on February 03, 2021
The following Bank’s Officials and representative of prospective bidder were present during the pre-bid meeting:
| Sr No. |
Name and Designation of RBI Officials |
| 1 |
Major Lalit Kant Baghel, AGM (Protocol & Security) |
| 2 |
Major Richa Khare, AM (Protocol & Security) |
| 3 |
Gaurang P Vasava, Assistant |
Prospective Bidders present during the pre-bid meeting:
| Sr No |
Prospective Bidder firm |
Representative Name |
| 1 |
M/s Sterling & Wilson |
Mr. Dashank Naik |
| 2 |
M/s Ravi Firetech Safety Engineers Pvt Ltd |
Mr. K Arjun |
| 3 |
M/s Indra Security and Allied Service Pvt Ltd |
Mr. Vinod Brahmbhatt |
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