Reserve Bank of India – Tenders

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(e-Tender No – RBI/New Delhi/Estate/237/20-21/ET/332)

The pre-bid meeting for the captioned tender was conducted by the Estate Department from MOB, New Delhi through Webinar via Cisco WebEx on December 24, 2020 between 12:00 p.m. – 1:00 p.m. The following staff members of RBI and firms/prospective tenderers were present during the pre-bid meeting:

Sl. No. Name and Designation of RBI Officials
1 Manoj Kumar Sharma, AGM (Estate)
2 Basab Bhattacharya, Manager (Estate)

Sl. No. Name of the Representative Name of the Firm/Prospective tenderers
1 Shri Pramod Sharma M/s Kore Security Services
2 Shri Yogesh Bhatt M/s M/S Tiger 4 Security & Facilities India Pvt. Ltd.
3 Ms. Manisha Joshi M/s TRIG Group of Companies
4 Shri Karthik Kumar M/s TRIG Group of Companies

The following queries/proposals were raised in the pre-bid meeting:

Sl. No. Tender Details Query/Proposal Clarifications furnished by the Bank
1 Providing / provided security services in any one high security installation / establishment such as Airports, Defence, PSUs, embassies etc. continuously for last three years with deployment of 60 security personnel. Under type of establishments, in PSU only Central Govt. undertaking or State Govt. undertaking will also be considered. As per NIT.
2 Company having a local office and complete training setup both for professional and physical aspects covering unarmed combat as well as obstacle clearing course. They should also have proper infrastructure to be able to impart training on discipline and good bearing. Can Tie up with training Institute will also be considered. As per NIT.
3 The agency should be registered with the concerned authorities of Labor Department under Contract Labour (R&A) Act 1970 and Delhi Works Contract Act (wherever applicable). Is it mandatory to have registered with Delhi Works Contract Act. AS per NIT.
4 Income Tax Returns of last three years – FY 2017-18; 2018-19; 2019-20 ITR of F.Y. 2019-20 still not filed so can we submit provisional B/S & P/L of F.Y. 2019-20 Previous three years ITR / Balance sheets (2016-17, 2017-18 and 2018-19) and companies are required to submit a provisional certificate by its Statutory Auditors certifying its turnover for FY 2019-20 if balance sheet for FY 2019-20 has not been finalized and audited.
5 The bidder is required to provide securities services to various premises of the Bank as indicated in this document (Annexure-III) and is advised to visit and acquaint himself with the site conditions. The costs of visiting shall be borne by the bidder. It shall be deemed that the bidder has undertaken a visit to all the premises and is aware of the operational and site conditions prior to the submission of the tender documents. Can visit be made during working hours on all working days? Yes, As per NIT.
6 In Annexure -XI (Price Bid) all the Rates must be as per Minimum Wages Act and inclusive of all applicable statutory levies / taxes, GST/CGST/ SGST. Whether annual rate and annual amount are all inclusive of all the applicable taxes. Yes, as per NIT.

Note: This document shall form part and parcel of the tender. Hence, shall be signed and submitted along with the tender by the tenderers. All the other Commercial & Technical terms & conditions will be as per the tender document.

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Reserve Bank of India – Tenders

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The captioned Pre-Bid Meeting was scheduled to be held at 11.00 am on Monday, December 28, 2020 at RBI Main Office Building, Bakery Junction, Thiruvanthapuram. However, the meeting was not physically held considering the restrictions in place on account of spread of COVID. However, queries from the empanelled contractors were invited via email till 5:00 pm on the same day.

2. No queries were received through email.

3. Further, the following points were reiterated to the concerned contractors through email.

  • Coverage of paint / primer items, as per actuals, checked at site with a sample panel or theoretical coverage furnished by the manufacturer, whichever is less shall be considered for arriving at the quantity of these items to be consumed in the work. If the actual consumption of materials based on the coverage as mentioned above and actual area of painting measured and modified with applicable coefficients for various kinds of surfaces, is less than that actually to be used in the work, the contractors shall apply additional coats of paint / chemical to tally the consumption required or proportionate cost shall be recovered.

  • Measurement shall not be taken (except for item 1- refer page 58, Schedule of Quantities/unpriced bill of Quantities(BOQ)) for items of exterior emulsion, synthetic enamel painting etc. Bank has already standardized the painting measurements by recording the same in measurement books. The payments will be made based on these measurements and verifying the same at site wherever required. If required, the Contractors can themselves arrange and take site measurements for the quantities and if any variations noticed to be brought to the notice of Bank’s Engineer.

  • All safety measures need to be scrupulously followed.

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