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Event no.: RBI/Belapur/HRMD/16/21-22/ET/220
The Pre-bid meeting for the captioned tender was conducted through Cisco-WebEx platform at 11.45 am on October 25, 2021 in the presence of officials concerned from Belapur Office. The meeting was attended by around 25 interested CA firms.
Officers from RBI, Belapur present in the meeting:
(i) Shri Rahul R Kamble, GM, HRMD
(ii) Shri Rakesh Kumar Verma, AGM, HRMD
(iii) Ms Shubhra Komal, AM, HRMD
2. Following a brief introduction by the Bank’s officials, various queries as raised by the interested firms, were heard, and clarified by the Bank. A summary of the same is as under:
| Sr. No. |
Doubts/ queries raised |
Clarification/ answers provided |
| a. |
What are the broad expectations of the Bank from Concurrent Auditors? |
The Concurrent Auditor of Belapur Office are required to cater to the day-to-day needs in respect of Concurrent Audit viz. checking and verification of bills, financial transactions, tax calculations etc. as detailed in the tentative scope of work attached to the Tender document.
The said scope of work is subject to periodic revisions as per the evolving needs of the Bank.
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| b. |
What is the required number of members in the CA team? |
The CA firm has to deploy minimum prescribed complement of Staff (1 Chartered Accountant + 2 Skilled Staff + 1 Semi-skilled Staff). The skilled staff should have at least qualified in both the Groups of IPCC (Integrated Professional Competence Course) and the semi-skilled staff at least Group-I of IPCC and undergoing article training. The team should have working knowledge of computers/ systems.
All details are contained therein the Tender document.
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| c. |
Whether the Bank if hiring the services of Concurrent Audit for the first time or whether it is a recurring activity? |
The Concurrent Audit of the Bank is carried out on a daily basis i.e in concurrence with the day-to-day activities of the Office. The detailed scope of work is attached to the Tender document. |
| d. |
What is the process of handover of activities from the outgoing CA team? |
The CA firm, after the finalization of appointment, will be sensitized by the outgoing audit team in respect of the CA related activities. The detailed scope of work has already been provided in the Tender document. Further, if required, a training/awareness session will be organised for the new team shortly after the commencement of work. |
| e. |
What is the tentative volume of work/ sample criteria? |
The detailed scope of work (tentative) is attached to the Tender document. |
| f. |
What would be the estimated man-days for the audit team? |
The CA team (deployed as per the criteria mentioned at Point 2 above) must be physically present in the Office at all working days of the Bank. All related details are mentioned in the Tender document. |
| g. |
Whether there is an approved checklist for the said audit? |
The detailed scope of work (tentative) is attached to the Tender document. However, the said scope is subject to the periodic revisions by the Bank as per its evolving needs. |
| h. |
When was the last Concurrent Audit done at the Office? |
The Concurrent Audit of the Bank is carried out on a daily basis i.e in concurrence with the day-to-day activities of the Office. Audit reports, however, are submitted on a monthly basis.
The detailed scope of work is attached to the Tender document.
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| i. |
Whether the Audit reports are to be rated? |
No risk rating is involved in the Concurrent Audit reports. ‘Major’ exceptions/discrepancies, if any, found in the day-to-day functioning of the Office, are to be brought to the notice of Office-in-charge by the Auditors, immediately. |
3. All interested participants were advised to read the tender document and the tentative scope of work in detail. They were advised to register on the MSTC portal, without which, bidding for the captioned tender is not possible.
4. All participants were advised to contact MSTC personnel for any technical issues with the registration or applying on the portal.
5. Above minutes may be treated as a part of the tender. All terms and conditions of the tender remain the same.
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