Category: RBI News

A Pre-bid meeting on E-tender for Supply, Installation, Testing and Commissioning of X-Ray Baggage Scanner System for Bank’s Office Building at RBI, Jammu issued on MSTC and RBI website on July 29, 2021 was held at 11.00 am, at RBI, Jammu, on August 23, 2021 via WebEx. The names of firms and their representatives who participated in the meeting are as under: Sl. No Name of the representative Name of the organization 1. Shri Samir Bhatt M/s D.B. Impex 2. Shri Karthik Mudliar M/s Astrosonic Imaging Systems 3. Shri Ashish Sumrani M/s Vehant Technologies 4. Shri Sunil Kumar Pandey M/s Evolve IT Solutions Pvt. Ltd 2. Bank’s side was represented by following officials: Sl. No Name of Bank’s Official Designation 1. Shri Bhaskar Choudhury DGM–Electrical-PMCNZ 2. Shri Sanjeev Sharma AGM 3. Shri Himanshu Bhatt AM-Electrical 4. Shri Sumit Jain AM The queries raised by the representatives and the clarifications thereto are as under: S.No Query Raised Clarifications 1. Government of India has come with circulars on Performance Bank Guarantee (PBG) Security where a PBG of 3 % is applicable instead of 5%. The requirement for Performance Bank Guarantee has been reduced from 5% to 3% for tenders to be invited on or before December 31, 2021 as per RBI circular dated June 28, 2021 on Performance Bank Guarantee – Review of Instructions. However, as per above CO circular, PBG of 5% would continue to remain applicable for specialized/ technology based works like lit UPS, X-Ray Baggage scanner etc. 2. MSEs are exempted from submission of EMD for the captioned work. Registered MSEs are exempted from submission of EMD for works having an estimated cost of up to Rs.10 lakh (including all taxes, duties etc). However, there is no exemption of submission of EMD for the captioned work as the cost of work is beyond the permissible limit. Note: All other terms and conditions of the captioned tender remain unchanged.

E-tenders were invited for Design, Supply, Installation, Testing and commissioning of UVGI System for Air Handling Units (AHUs) at Main Office Building, RBI, Hyderabad after publishing the NIT in Newspaper and on the Bank’s website. As per the schedule, pre-bid meeting was conducted on August 17, 2021. 2. Representatives of Integrated Cooltech Private Limited, Blue Star Limited, Voltas Limited, and ETA Engineering Private Limited attended the meeting. Various points and clarifications were discussed from our side and vendor’s side. Following main points were discussed: Measurement of intensity/dose shall be done by the contractor after completion of work at site. Bar Chart for completion of the work should be submitted within the contractual completion period from the tenth day of letter of intent. Such chart shall include all activities like the date of supply of material at site, item wise completion of work etc., and obtain the approval of the Bank. The tenderer need to submit the detailed design calculation preferable with simulation reports indicating the number of UV lamps, Wattage, Intensity and Dose of the system so as to meet the tender specification. UV lamps and Ballasts should be UL/CE certified and the lamp output shall not drop by more than 20% after 9000 hours of operation. Individual lamp On/Off Indicator, lamp failure, individual lamp usage meter (Hr) and main power on/off switch shall be provided in the control panel. In Section-III para 3.8.5 of the tender document, minimum 4016 µW/Cm2 may be read as minimum average 4016 µW/Cm2. In section VII para 7.5 (d), 100μW/cm2 may be read as 4016 µW/Cm2. In terms of para 3.8.1 in Section III of tender, “the air quality after the work will be checked for effectiveness of the newly installed systems.” This may be read as “Testing of Air quality is to be conducted before and after installation of UVGI, after taking swab samples from the coil surface. The testing is to be conducted by an NABL approved agencies. Test-reports are to be submitted to the Bank to showcase the effectiveness of the installation. 3. Representatives of the firms were advised to follow the important instructions provided in the tender document and adhere to the prequalification criteria and all terms and conditions mentioned therein. 4. The Prospecting bidders were informed that the working hours will be 10.00 AM to 6.00 PM on working days i.e., Monday to Friday. Decision of working on holidays will be taken as per the convenience of the Bank. 5. All the above points were noted and agreed by the firms. 6. AGM (Tech-Electrical) ended the meeting with vote of thanks. Please note: (i) This document (minutes of the Pre-Bid Meeting) shall form a part of the tender. (ii) Rest of the terms and conditions and specifications of the bid document shall continue to remain the same. (iii) The above amendments/ clarifications are issued for the information of all the intending bidders. (iv) The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above.

E-Tender No. RBI/Nagpur/Estate/42/21-22/ET/55 Please refer to the tender notice for the captioned tender published on the Bank’s website on July 26, 2021 inviting application from eligible bidders through e-tender on MSTC Portal (https://www.mstcecommerce.com/eprochome/rbi/). 2. The last date for the tender submission has been extended till 02:00 PM of August 31, 2021 and Part I of the tender will be opened at 03:00 PM on August 31, 2021. Corrigendum shall be treated as the part of the tender document. All other terms and conditions mentioned in the tender remain unchanged. Regional Director Reserve Bank of India Nagpur August 23, 2021

Sr. No Queries Clarification 1 What is the carpet area that you are looking for? Please refer to the clause 12 – Minimum eligibility criteria (Sr. No. 2 Page 24). 2 Would you consider independent building or floor wise area? Please refer to the clause 12 – Minimum eligibility criteria (Sr. No. 3 Page 24) and clause 13 (A) – Scoring matrix criteria (Sr. No. 3 Page 28). 3 How much is your Budget? No specific budget. Bidder with highest score would be selected subject to the award criteria. [Refer clause 14 & 15] 4 Would you consider under construction or ready possession building? Under construction building is not acceptable. 5 If 80000 sq. ft. carpet Premises on outright is offered on 3 different floors would it be acceptable, they may not be contiguous in Bandra Kurla Complex. Please refer to the clause 12- Minimum eligibility criteria (Sr. No. 3 Page 24) and clause 13 (A) – Scoring matrix criteria (Sr. No. 3 Page 28). 6 Would you consider 80000 sq. ft. carpet offered on Leasing on one Floor in a new Building in Bandra Kurla Complex? No. RFP is for outright purchase only. 7 Whether skillet preses of 15000 sq. ft. to 20000 sq. ft. carpet area in Fort as independent building would be acceptable to you? Please refer to the clause 12- Minimum eligibility criteria (Sr. No. 2 Page 24). 8 Would Nariman Point Location be acceptable as an option? Please refer to the clause 12 (Sr. No. 1 Page 24). 9 Would Central Mumbai (Lower Parel) which has excellent railway connectivity also be a preferred option for RBI? Please refer to the clause 12 (Sr. No. 1 Page 24). 10 Would you look at a long lease like a 9 year or a 15 year lease, which can be renewed for further terms? No. RFP is for outright purchase only. 11 Would RBI also consider IT/ITeS developments at competitive terms? Please refer to the clause 12- Minimum eligibility criteria. 12 Is there any minimum and maximum floor plate size requirement? No. 13 Will you give preference to office developments where other banks are also located? Office space should meet minimum eligibility criteria specified in clause 12. 14 In Central Mumbai, will you give preference to developments which are walking distance from nodal railway station? Please refer to the clause 12- Minimum eligibility criteria and clause 13- Scoring matrix criteria. 15 If our commercial office building will qualify to participate in the bidding process? Please refer to the clause 12- Minimum eligibility criteria. 16 Any demo for submitting the bid / documents? Any contact person who can resolve the doubts? Two contact details along with mobile number already mentioned in the RBI manual but are sometimes not reachable. There is no demo. You can also contact MSTC at their helpdesk no. 022-22822789 or send e-mail at the email ids given on Page 5. 17 What is the process for submitting the EMD DD/submitting the proof of EMD NEFT? While it is mentioned in the Bid Document that manual Proof of payment to be uploaded with technical Bid documents in case of NEFT. Please refer to the clause 7-3 (Page 17). Accordingly, DD/BG are to be sent by post (or hand delivered) on the address of communication given in Schedule of events in such manner so as to reach the addressee on or before the specified time on the last date of submission of the Bid as given in the Schedule of events. Scanned copies (Proof of NEFT/DD/BG) are to be uploaded with the Technical Bid documents on the e-tendering portal. 18 As the building was built & occupied since the mid-1950s, in our understanding the Occupation Certificate was not a requirement back then, hence we do not have it. Please clarify. Other relevant documents need to be submitted to confirm authorised occupancy. [Refer Clause 12 Sr. No. 5 Page 25] 19 Since the building was built during the 1950s, the architect who was responsible for the construction / Original layout drawings are not available. Please advise. Please submit all the documents as listed in clause 8.1 (Page 18) and specify the documents not available clearly. As-built layout drawing by marking area offered may be submitted. 20 Our proposal is to transfer the land lease which is perpetual along with the building structure owned by us, the consent from the land owner while in principle has been agreed upon, the formal document may take some time. Please clarify. NOC from lessor has to be submitted. Please submit the documents as per timelines specified in the RFP. 21 The proposed building is on a free hold land but it is on a perpetual lease to us. We own the building structure. We propose to transfer the land lease along with the structure owned by us. Please advise on the documents required. Document list is given in clause 8 (Page 18). The Bank may ask for any other necessary documents that may be required. 22 Considering that the building offered is a stand-alone building, all features such as entrance lobby, staircases, lifts and sanitary shafts, lift lobbies, common toilets, watchman room, pump room, overhead tank, generator rooms, air- conditioning plant rooms, AHU etc. are all dedicated to the occupier of the building. Hence, we propose that these features should be a part of the carpet area calculations. Please advise. Please refer to Page 26. Carpet area shall be calculated as per the provisions of Maharashtra RERA Circular No. 4 of 2017 dated 14.06.2017 on ‘Calculation of Carpet Area’. 23 Is zip file the right format to submit the bid documents? No. You can upload multiple files as per format acceptable in MSTC Portal like PDF, etc. 24 In case the bidder plans to leave behind movable furniture, is there any format other than Annexure 9 in which it should be captured in the Bid Document. Please advise. Movable furniture will not be a part of Bank’s consideration. 25 Due to the ongoing Pandemic situation, we believe it may take us more time to secure all the necessary documents and processes. Would we be allotted additional time to submit supporting documents for responses to the queries listed in Annexure 4? Please submit the documents as per timelines specified in the RFP. 26 In the event we are selected, we would want to propose a tripartite agreement for the transfer of lease and the transfer of ownership of the building. In addition, the sale consideration might require to be split between the parties. What is RBI’s thought process regarding the same? Where the bidder is in possession/ownership of the property as a lessee under a subsisting lease agreement, then a tripartite agreement with the bidder (lessee) and the Lessor is acceptable. However, sale consideration will be paid to the bidder only. 27 Please clarify the payment schedule. Will there be any form of part payment made at the time of agreement execution? We would require a 30% of the sale proceed at the time of agreement execution while balance 70% can be at the time of handover of premises. Please refer to terms of payment (page 8). No change is acceptable. 28 Is there any format for the consent form in Annexure 4.2, Sr No 5? No 29 Would RBI consider BPT land lease as lately BPT has not renewed the land lease? Please refer clause 12 (Sr. No. 5 on page 25 and Sr. No .12 on page 26) 30 Would RBI consider new building with no OC? No. 31 Can we propose a property available in Kalina? Please refer to the clause 12 (Sr. No. 1 Page 24) 32 Area asked in tender for purchase of flats is in BKC or in Fort. There are commercial areas in nearby BKC area like Kalina etc. Can we bid for the same. Please refer to the clause 12 (Sr. No. 1 Page 24) 33 Only 1.5 Km distance from Fort office is permissible. Please increase the same as on the lines of BKC like 4 to 5 km. No change in RFP conditions is acceptable. 34 Nearest station is railway station. Please consider Metro Station also for the same. No change in RFP conditions is acceptable. 35 Valuation report has been expected from the bidder for financial Bid. Normally it is done by purchasing Party. Also market valuation can vary. So request you to cancel this pre requirement. No change in RFP conditions is acceptable. 36 210 days is too long time for validity. Please reduce the same as much as possible. To hold the premise for so long time without any confirmation is little difficult. At Least please give us the breakup of the time line for the process. No change in RFP conditions is acceptable as time-period of validity was considered based on internal assessment on various activities including procedural requirements. 37 We believe that the continuous floors will do for purchase. Please clarify. Please refer to the clause 12- Minimum eligibility criteria (Sr. No. 3 Page 24) and clause 13- A Scoring matrix criteria (Sr. No. 3 Page 28). 38 Structural stability report is pre-requisite for the new building. So having the recent structural stability report will not require in case of new building. Please clarify. Needs to be submitted. 39 In case the property is offered by individual client (Other than builder) than will you need the data like experience in real estate etc for builder or individual client. No, only if developer is bidding as indicated in clause 13 (B) (Sr. No. 9 Page 31) 40 Brief description of equipment has been sorted along with the premise. we presume it is optional. Like we can sell bare shell also. Please clarify the same. As per clause 12, offered premise should meet minimum eligibility criteria. 41 Can one consultant represent two landlords for two separate bids? Please refer to Page 9, only one offer is allowed to be submitted per bidder in MSTC portal.