Reserve Bank of India – Tenders
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Reserve Bank of India invites competitive e-tenders/ e-bids for providing Design, Supply, Installation, Testing and Commissioning of a passenger lift (Capacity – 6 Persons), G+3, Machine room less Electrical Lift in Annex Building of the Bank at Thiruvananthapuram from eligible bidders as per the specified pre-qualification criteria. The estimated cost of the work is Rs.13.50 lakh. All the Pre-Qualification papers shall be uploaded on MSTC site.
2. The tenderers shall pay as Earnest Money a sum of ₹27,000.00/- (Rupees Twenty seven thousand only) through NEFT or by a demand draft or Bank Guarantee in a form (Annexure-3) valid for 6 months, acceptable to the Bank in favor of Reserve Bank of India drawn on a scheduled bank along with Part I of the tender or by 1.00 PM of October 21, 2021. The Earnest Money Deposit of the successful tenderer shall be released without any interest on issue of virtual completion certificate and submission of Performance Bank Guarantee. The Earnest Money Deposit of unsuccessful tenderer shall be released to them without any interest after award of work.
3. Online tenders will be allowed to be viewed/ downloaded by all firms after 17:00 Hrs of September 28, 2021. The firms which do not comply with the following pre-qualification criteria and/ or do not submit EMD will not be considered for opening of their tender Part-II.
i. The intending bidder must have minimum 5 years of experience in carrying out similar nature of works viz. “Design, Supply, Installation, Testing and Commissioning of Passenger Lifts at residential Quarters/ office buildings/ commercial premises.
ii. The intending bidder must have executed successfully “Design, supply, Installation, Testing and commissioning of Passenger lifts at residential Quarters/ office buildings/commercial premises, during last five years ending on or before August 31, 2021 as under:
(a) Three works each costing not less than the amount equal to 40% of the estimated cost
OR
(b) Two works each costing not less than the amount equal to 50% of the estimated cost
OR
(c) One work costing not less than the amount equal to 80% of the estimated cost.
iii. Minimum yearly turnover of 100% of the estimated cost during last 3 financial years, ending March 31, 2021, supported by audited financial statements.
iv. The bidder should have at least one ongoing contract of DSITC of Passenger lifts as on the last date of submission of tender.
v. Should have proper service setup in Thiruvananthapuram
4. The contractors shall submit the scanned copies of the following information/documents in e-tendering portal.
| (a) | Composition of the firm | Full particulars (whether contractor is an individual or a partnership firm or a company etc.,) of the composition of the firm of contractors in details should be submitted along with name(s) and address(es), of the partner’s copy of the Articles of Association/ Power of Attorney/ another relevant document. |
| (b) | Work experience & Completion of similar works of specified value during the specified period | Copies of the detailed work orders for the qualifying works (2. (ii) and 2.(iv) above) indicating date of award, value of awarded work, time given for completing the work, etc. and the corresponding completion certificates indicating actual date of completion and actual value of executed similar works should be enclosed in proof of the work experience. The details along with documentary evidence of previous experience, if any, of carrying out works for the Reserve Bank of India at any Centre, should also be given. |
| (c) | Turnover | Copies of Audited financial statements for last three financial years i.e. 2018-19, 2019-20 and 2020-21 along with a certificate of Chartered Accountant indicating the turnover for these financial years. |
| (d) | Credit worthiness of the contractor and their turnover during the specified period | Copies of the Income Tax Clearance Certificates/ Income Tax Assessment Orders along with the latest final accounts of the business of the contractor duly certified by a Chartered Accountant should be enclosed in proof of their creditworthiness and turnover for last three years. |
| (e) | Name(s) and address(es) of the Bankers and their present contact executives | Written Information about the names and addresses of their bankers along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) nos., fax nos., etc. of the contact executives (i.e. the persons who can be contacted at the office of their bankers by the Bank, in case it is so needed) should be furnished. |
| (f) | Details of bank accounts | Full particulars of their bank accounts, like account no. type, when opened etc., should be given. |
| (g) | Name(s) and address(es) of the Clients and their present contact executives | Written information about the names and addresses of their clients along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) nos., fax nos. etc., of the contact executives (i.e. the persons who can be contacted at the office of their clients by the Bank in case it is so needed) should be furnished. |
| (h) | Details of completed works (Annex 6) | The client-wise names of work(s), year(s) of execution of work (s), awarded and actual cost (s) of executed work (s), completion time stipulated in the contract (s) and actual time taken to complete the work (s), Name(s) and full contact-details of the officers/authorities/departments under whom the work(s) was/were executed should be furnished. |
| (i) | Details of office setup | Address and contact details of the office set up in Thiruvananthapuram. |
| (j) | Details of registration and copies of registration certificate/ documents for | PAN GST Micro and Small Enterprises (MSE) GOI, if applicable, Office of Labour Commissioner, if applicable. |
5. In the event of intending bidder’s failure to satisfy the Bank on pre-qualification, the Bank reserves the right to not allow him to participate in the tendering process.
6. A pre-bid meeting (off-line mode) of the intending bidders will be held at 11:00 hrs. on October 05, 2021 at Estate Department, Main Office Building, Reserve Bank of India, Thiruvananthapuram. The duly filled in tender documents shall be uploaded on MSTC site by 14:00 Hrs. of October 21, 2021.
7. (a) Tender forms can be downloaded for viewing from the website www.mstcecommerce.com From 17:00 Hrs of September 28, 2021 onwards.
(b) EMD of ₹27,000.00/- (Rupees Twenty Seven thousand only) through NEFT or in the form of Demand Draft or an irrevocable Bank Guarantee issued by a scheduled Bank in the Bank’s standard proforma which is available in the tender form (Annex – 3).
(c) Tenderers shall submit all the information and the documents as mentioned in Para 3 above.
After examination, if any of the bidder is found not to possess the required eligibility, their tenders will not be accepted by the Bank for further processing.
8. Part I of the tenders will be opened at 15:00 Hrs. of October 21, 2021. Part-II (Price bid) shall be opened of the eligible bidders on a subsequent date which will be intimated to the eligible bidders in advance.
9. The applicants/ tenderers have to upload
a. Client’s certificate as per format at Annex- 7 from their clients for whom they have carried out “eligible works” in terms of the eligibility (Pre-qualification) criteria explained in this notice.
b. Banker’s certificate as per format at Annex – 8 from their banker/bankers.
The client’s certificate shall be accepted only when the same is signed by an official of the rank of Executive engineer/Superintendent Engineer or equivalent in respect of a Government/Semi Government organization or a PSU and only when they are supported by adequate proof of payment received by the contractor for the work done by him. The client’s certificate issued by the private organizations shall also accompany Tax Deducted at Source (TDS) certificates. Applications/tenders uploaded without the above certificates may be rejected. The Bank shall have the right to independently verify these certificates.
The Bank shall evaluate the said reports before processing the tenders and opening of price bid of the tenders. If any bidder is not found to possess the required eligibility for participating in the tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the tender. The Bank is not bound to assign any reason for doing so.
10. Any amendments / corrigendum to the tender, if any, issued in future will only be notified on the RBI Website and MSTC Website as given above.
11. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. The Bank also reserves the right to reject all the tenders without assigning any reason there for.
The Schedule of e-Tender is as follows:
| a. e-Tender Name | Supply, Installation, Testing and Commissioning of a Passenger Lift (Capacity – 6 Persons) at Amenities Block at Reserve bank of India, Thiruvananthapuram. |
| b. e-Tender no | RBI/Thiruvananthapuram/Estate/132/21-22/ET/178 |
| c. Estimated Cost | Rs 13.50 lakh |
| d. Mode of Tender | e-Procurement System Online Part I – Techno-Commercial Bid and Part II – Price Bid through (www.mstcecommerce.com/eprochome/rbi) |
| e. Date of NIT available to parties to download | 17.00 Hrs onwards on September 28, 2021 |
| f. Pre-Bid meeting | 11.00 Hrs on October 05, 2021 |
| g. Earnest Money Deposit | Details for NEFT for EMD Payment of ₹27,000.00/- Beneficiary Name: ESTATE(space)LIFT(space)Your Firm’s Name Beneficiary Ac No: 8614038 IFSC: RBIS0THPA01 Remarks: ESTATE LIFT OR ₹27,000.00/- (Rupees Twenty Seven Thousand Only) in the form of DD / BG (as per Annexure 3) in favour of Reserve Bank of India, Thiruvananthapuram, to be deposited in original at Estate Department, RBI, Thiruvananthapuram before 13.00 Hrs on October 21, 2021 |
| h. Date of Starting of e-Tender for submission of on line Techno-Commercial Bid and price Bid at www.mstcecommerce.com/eprochome/rbi | 17.00 Hrs on October 06, 2021 |
| i. Last date of submission of EMD | 13.00 Hrs on October 21, 2021 |
| j. Date of closing of online e-tender for submission of Techno-Commercial Bid & Price Bid | 14.00 Hrs on October 21, 2021 |
| k. Date & time of Opening of Part I of e-Tender | 15.00 Hrs on October 21, 2021 |
| l. Date & Time of opening of Part- II (Financial Bid) | Opening of Financial Bid shall be intimated separately |
| m. Transaction Fee | To be paid through MSTC Payment Gateway/ NEFT/ RTGS in favour of MSTC Limited or as advised by M/s MSTC Ltd. |
Regional Director for Kerala and Lakshadweep
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