As per the Schedule, a Pre-Bid meeting for the captioned tender was organized by HRMD, RBI, Bhubaneswar on February 04, 2021 at 3:00 PM in Conference Room, 2nd Floor, RBI, Bhubaneswar to clarify the queries of the prospective bidders.
The pre-bid meeting was attended by the representatives of following vendors:
1. M/s Oriental Security Service
2. M/s S R Foods
3. M/s Om Sai Catering Services
4. M/s Care Supply and Services
5. M/s R.R Enterprises
6. M/s Fusion Caterers
On behalf of Reserve Bank of India, Bhubaneswar, the following officials were present:
1. Shri T K Mahapatra, Assistant General Manager, HRMD
2. Shri Rajesh Satapathy, Assistant Manager(Admin), HRMD
3. Smt. Debika Mishra, Assistant, HRMD
Shri Rajesh Satapathy, Assistant Manager welcomed all the participants to the meeting and invited queries, if any, from the prospective bidders regarding the captioned tender.
Details of queries raised by the prospective bidders and clarifications / comments / corrections / additions of the Bank are tabulated below.
S. No. |
Queries raised by firm’s representative |
Clarification given by the Bank |
1. |
Clarification was sought regarding Affiliation to M/S Sodexo SVC India Pvt. Ltd. |
It is clarified that the vendors not having affiliation to M/S Sodexo SVC India Pvt Ltd. are eligible to participate in the tender process provided they submit a declaration to the effect that they would obtain affiliation to M/S Sodexo SVC India Pvt. Ltd mandatorily, if selected as successful bidder. Further, the successful bidder would have to obtain said affiliation immediately after commencement of the work. |
2. |
Clarification was sought regarding Tender Fees if any. |
It is clarified that there is no Tender fees for this Tender. |
3. |
Clarification was sought regarding exemption of EMD if the registered firm is NSIC certified/governed under MSMED Act, 2006 |
It is clarified that the Micro & Small Enterprises having Udyam Registration Number (Udyog Aadhar Memorandum Number) irrespective of the category, are exempted from submission of EMD at the time of bidding. However, successful bidder would be required to submit a security deposit of Rs.20,000/- (Rupees Twenty Thousand only) which will be kept with the Bank, without bearing any interest, till successful completion of the contract period. |
4. |
Clarification was sought regarding requirement of EPF and ESIC registration number. |
It is clarified that the Caterer will have to abide by all applicable statutory/ regulatory laws/ rules including minimum wage etc. The Caterer will be solely responsible for violation of any laws. |
• All above points were clarified and noted by the firms.
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These minutes of pre-bid meeting shall form the part of bid document/Agreement.
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Rest of the terms and conditions and specifications of the bid document shall continue to remain same.
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The above amendments/ clarifications are issued for the information for all the intending bidders.
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The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above.
Regional Director RBI, Bhubaneswar February 5, 2021
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