The pre-bid meeting for the captioned work was conducted through WebEx meeting on 25.05.2021 at 11.00 AM in presence of the following:
For Reserve Bank of India:
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Shri. K. Satyanarayana, AGM (Estate)
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Shri. Alok Kumar, Manager (Estate)
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Shri. Sunil Shantaram Phadke, A.M (Tech Elect)
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Shri. Ram Prasad Malle, A.M (Estate)
Tenderers:
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Shri. Azhar Khan, M/s M K Enterprises, Nagpur.
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Shri. David Singh, M/s Magneto Clean Tech, New Delhi.
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Shri. Sameer Bhalerao, M/s Finsen Ritter Technologies Pvt. Ltd., Indore, M.P. (Queries received through e-mail)
Gist of the queries raised by the prospective bidders and Bank’s clarification on the same is as follows.
1. Whether exemption for EMD can be given to MSME companies / Startup organizations? (M/s Magneto Clean Tech)
Bank’s Clarification: No. As per the tender terms and conditions, EMD should be submitted by all the bidders. Bids for which EMD is not received will not be accepted.
2. What are the documents for uploading while submitting the tender? (M/s Magneto Clean Tech)
Bank’s Clarification: As mentioned in the page No: 2 to 4 of the tender Document.
3. Is there any relaxation in pre-qualification criteria of minimum 3 years of experience in the field of undertaking similar Design, Supply, Installation, Testing & Commissioning of UVGI Assembly in the Air Handling Units (AHUs)? Whether experience in HVAC works will be considered as equivalent experience (M/s M K Enterprises and M/s Finsen Ritter Technologies Pvt. Ltd)
Bank’s Clarification: It is informed that the above pre-qualification criteria of minimum 03 years’ experience in the field of undertaking similar DSITC of UVGI Assembly in AHUs cannot be relaxed and bids submitted by tenderers meeting the required experience criteria will only be evaluated.
4. Whether the tenderer has to submit BG for the DLP and services during AMC? (M/s M K Enterprises)
Bank’s Clarification: Yes, as per the clause 3.12.7 in tender document “The tenderer shall furnish a separate Bank guarantee of 10% of the contract value as Security for due fulfilment of terms and obligation of defects liability period and services during AMC. The amount of Bank Guarantee will be valid for five years from the date of handing over of the system to the Bank. After that BG of 5% of the quoted rate will have to be submitted for further period of 3 years”.
5. Whether any specific make and model required for UVGI? (M/s M K Enterprises)
Bank’s Clarification: No
6. Whether EMD should submit along with bid or after bid submission and what are the options available for submitting the EMD amount? (M/s Magneto Clean Tech)
Bank’s Clarification: The options available for submitting EMD as per tender condition are:
I. NEFT – The amount should affect in the Bank’s account before 2.00 p.m. on 03.06.2021.
II. Demand Draft – Should reach on or before 2.00 p.m. on 03.06.2021.
III. Irrevocable Bank Guarantee – Should reach on or before 2.00 p.m. on 03.06.2021.
7. Whether it is mandatory to have service set up in Nagpur? (M/s Magneto Clean Tech)
Bank’s Clarification: Yes. Participating tenderers should necessarily have Service Setup in Nagpur.
8. Whether Banker’s certificate should be in the format as mentioned in the tender Documents? (M/s Magneto Clean Tech)
Bank’s Clarification: Yes, as per the tender Section III of clause 3.1. (iv) as mentioned in page no.21 of Part I of the tender Document, tenderer should submit “Banker`s certificate of value not less than Rs.15.5 lakhs as per the pro forma given Annex-V along with technical bid”.
9. Whether client certificate is required to be submitted in the same format as mentioned in the Tender? (M/s Magneto Clean Tech)
Bank’s Clarification: Client Certificates detailing all the aspects mentioned in the Bank’s format will also be accepted.