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In terms of Schedule to Tender of Part-I of the tender document on the captioned subject, a Pre-bid meeting was held on March 30, 2021 at 03.00 PM at Meeting Room, 4th Floor, MOB.
2. Seven firms participated and attended the said meeting. The list of participants is given below: –
| Sr No. |
Name |
| |
Reserve Bank of India, Ahmedabad |
| 1 |
Ms. Supriya Pai (DGM) |
| 2 |
Mr. Ashutosh Jaiswal (DGM) |
| 3 |
Mr. Mahipal, Assistant Manager (Tech-Electrical) |
| 4 |
Mr. Nishant Pandey, Junior Engineer (Electrical) |
| 5 |
Mr. Parth Ghori, Assistant |
| 6 |
Ms. Ritu Gajjar, Assistant |
| |
Vendors |
Name of Representatives |
| 1 |
M/s Milestone Engineering |
Mr. Denny Christian |
| 2 |
M/s Carrier/ Toshiba |
Mr. Anuj Kumar |
| 3 |
M/s Carrier/ Toshiba |
Mr. Rajeev Saha |
| 4 |
M/s Blue Star |
Mr. Nilay Buch |
| 5 |
M/s Aditi Airconditioning |
Mr. Sachin Nigam |
| 6 |
M/s Aditi Airconditioning |
Mr. Ashwin Prajapati |
| 7 |
M/s Midea |
Mr. Hard Dave |
| 8 |
M/s Samsung |
Mr. Pratik Shah |
| 9 |
M/s Pranam Technologies |
Mr. Krushang Patel |
3. The meeting was presided over by DGM (ED) and it began with introduction of team members from Estate Department. Assistant Manager (Tech-Electrical) asked the participating firms about any doubts/queries regarding Terms and Conditions of the Tender.
4. Various queries were raised by the participants during the meeting and were addressed. The issues raised by them regarding the Technical and Commercial Specifications and other Terms and Conditions were clarified and the same was agreed upon by all the Participants. The clarifications to the points raised by the vendors are furnished in the Annex – A
5. Additionally, HVAC layout of the 4th floor, Riverfront House is also attached with the minutes of the meeting for reference of the prospective bidders.
6. This document of Pre-Bid Meeting shall form a part of the tender and a duly signed & stamped copy of the same must be uploaded by the bidder along with Part-I of the tender. Any bid received without a duly signed and stamped copy of this document is liable to be rejected.
Annex – A
The queries raised by the vendors and their clarifications are furnished as under:
E Tender no: RBI/Ahmedabad/Estate/444/20-21/ET/685
| Sr. No. |
Relevant paras /clauses in the Tender Documents |
Queries raised by the Participants / Issues discussed |
RBI’s Clarification |
| 1. |
Point 13 of Schedule of Tender (SOT) |
The participants enquired about extension of the date for submitting the tender. |
It was clarified that the last date for the submission of the tender shall continue to be April 05, 2021 up to 03:00 PM. |
| 2. |
Clause 3.24 of Section III of the Tender Document |
Clarification regarding tender evaluation procedure for arriving at lowest bid for work allotment. |
Tenders will be evaluated on the basis of Total Cost of Ownership (TCO) which will be computed as per Clause 3.24 of Section III of the Tender Document. In case, the amount quoted by the bidders for Comprehensive Annual Maintenance Contract (CAMC) is less than 6% of their own capital cost, the minimum base rate of 6% will be considered for evaluation purpose only. However, if the amount quoted for CAMC is higher than 6% of their capital cost, then the same shall be considered for evaluation purpose. Notwithstanding the above, the Bank shall pay only the quoted rate of the CAMC during the currency of the committed contract period subject to renewal formula indicated in the tender. |
| 3. |
Clause 3.1.2 of Section III of the Tender Document |
Whether only the Original Equipment Manufacturer (OEM) or its dealers can participate in the tender? |
The participants may please refer Clause 3.1.2 of Section III of the Tender Document. Additionally, the participating firm must submit an undertaking as mentioned in Annexure G. |
| 4. |
Item No. 1A of Schedule of Quantity |
What should be the combination for 40 hp outdoor unit. |
Participating bidders were informed that the 40 hp outdoor unit system may preferably comprise of 02 (two) nos. modular units, capacities of which shall add up to 40 hp. |
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