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The Pre-bid meeting for the captioned tender was held on February 17, 2021 from 11:30 AM to 12:30 PM at Conference Room, First Floor, RBI, Jammu under social distancing norms. The meeting was chaired by Sh. Sandeep Mittal, General Manager, HRMD, RBI, Jammu. Officials from HRMD and Protocol and Security Cell, Reserve Bank of India, Jammu and representatives of three prospective bidders participated in the meeting.
2. GM (SM) welcomed all participants (list attached – Annex I) and discussed the agenda points (as per Table). Thereafter, queries were invited from the prospective bidders regarding the captioned tender. The queries raised by the prospective bidders during the meeting along with our clarifications and comments are mentioned in Table.
| Sl. No. |
Agenda Points / Query |
Comments / Clarification |
| 1. |
Who will provide the cleaning equipment and cleaning material? |
It was clarified that the cleaning material will be provided by the Bank, however, the cleaning equipment like wipers, broomsticks, mop etc. will be provided by the contractor. |
| 2. |
The wages to be calculated on which skills for Supervisor & Cleaning Staff and on which category of worker? |
It was clarified that the wages to be calculated as per the Order dated October 12, 2020 issued by Office of Chief Labour Commissioner (C), Ministry of Labour and Employment, New Delhi. As per the notification, the current wages per day for supervisor (semi-skilled) is Rs. 603/- (Wage Rs. 494 + VDA Rs. 109) and that of cleaning staff is Rs. 534/- (Wage Rs. 437 + VDA Rs. 97/-). |
| 3. |
Changes in the minimum wages, VDA and other statutory requirements |
It was clarified that as and when the minimum wages are revised by the Government of India, the agency has to notify the Bank and the same will be reimbursed by the Bank. |
| 4. |
Whether MSME certificate holders are eligible for any relaxation / exemption for Earnest Money Deposit (EMD) and Security Deposit (SD)? |
The bidder is required to remit EMD and the successful bidder is required to remit the required amount of Security Deposit as mentioned in the tender document irrespective of their category. |
| 5. |
Is there any minimum value laid down/ decided by the Bank for the Service Charge to be quoted by the firms while bidding? |
Bidders must keep in mind that while quoting Service Charges they should include all expenditure on providing managerial supervisory/ administrative services to get the work done through deployed Housekeeping Staff.
Bidders offering “zero” or irrational quotes shall be liable for disqualifications. Further, in case of abnormally low bids, the Bank may seek written clarifications from the Bidder, including detailed price analysis of its Bid price in relation to scope, schedule, resource mobilization, allocation of risks and responsibilities, and any other requirements as per the Tender document.
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| 6. |
Format of Experience / Client Certificate. |
It was clarified that the Experience / Client certificate has to be submitted in the format prescribed at the Annexure III of the tender document. |
| 7. |
Clarification was sought regarding Tender Fees if any. |
It was clarified that RBI will not charge any tender fee, however, the bidder will have to submit the transaction fee at MSTC portal. |
| 8. |
Whether the solvency certificate be submitted for Rs. 40 Lakh only or the solvency certificate for higher amount will be acceptable. |
The solvency certificate for Rs. 40 lakh or more will be acceptable. |
| 9. |
Is it mandatory to have an office in Jammu? |
Yes |
Annex-I
Details of Participants: Pre-bid meeting held on February 17, 2021
The following Bank’s officials and representative of prospective bidder were present during the pre-bid meeting:
| Sr No. |
Name and Designation of RBI Officials |
| 1. |
Sh. Sandeep Mittal, General Manager |
| 2. |
Sh. Debojit Barua, Manager |
| 3. |
Sh. Kamal Kumar, Assistant Manager |
| 4. |
Sh. Kapil Kant Saini, Assistant Manager |
| 5. |
Sh. Gaurav Randhawa, Assistant Manager (P&S) |
Prospective Bidders’ Representatives present during the pre-bid meeting:
| Sr No. |
Prospective Bidder firm |
Representative Name |
| 1. |
M/S ABN Personnel Network |
Sh. Mohan Lal |
| 2. |
M/S BD Securities. Pvt. Ltd. |
Sh. Puneet Kumar |
| 3. |
M/S Mattoo Clean House |
Sh. Akbar Mattoo |
Note: This document shall form part of the tender. Hence, it shall be signed and submitted along with the tender by the tenderers. All other terms & conditions will be as per the tender document.
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